The Technology Behind Phone Time Clocks

It's a wonderful thing when technology works in your favor, isn't it? One way managers can have that experience is with a phone time clock. Thanks to an old-school standard, the telephone, and modern-day Internet capability, telephone time clock systems are extremely simple and effective. Just in case you're wondering if phone-based time attendance tracking would work for your company, here's a quick review of the technology behind these innovative systems.

Telephone time clocks require, as we mentioned, only a telephone and access to the Internet. Here's where the telephone portion comes in:

* Employees at remote locations or seasonal employees call a toll-free number to start their shifts.
* They key in their employee and location codes to register their attendance.
* When their shift ends, they again call in and key in the same information and the hours worked are automatically calculated.

But how does the Internet come into play?

* Individual accounts are set up for every company implementing this type of time attendance tracking.
* The server which houses the phone time clock software also stores each employee's hours.
* Managers and payroll department staff for each company can log in twenty four hours a day, from any Internet-compatible computer, to check real-time employee attendance.
* Via the Internet, it's also possible to log in, print time cards and review historical data for all employees.
* In a top-quality phone time clock system, the central server synchronizes itself daily to ensure complete accuracy.

So, what does all that well-blended technology really mean for frustrated managers? For one thing, being web-based means being able to manage remote locations from a central office (or even from home!) It means not having to call in and verify with shift managers that a full crew has reported for duty.

It means saving your payroll department hours of time chasing time cards, recalculating inaccurate time records and waiting for manager signatures. It can also mean a gold star in some manager's file if she's the wise person who suggested this time-saving, budget-conscious innovation.

Thanks to the amazing flexibility of the Internet and almost universal access to telephones, phone time clocks work, period. Very large companies and small, single owner firms have benefited from the technology that makes this all possible. Do your homework and find the righttelephone time clock system for your firm. Technology just made your life a whole lot simpler.

A Day in the Life of a Payroll Manager

Tick, tick, tick...your time clock is counting down the time to your next payroll, and you're missing timecards AGAIN. Why didn't you listen when you heard about that new telephone time clock system last month? If you had, your life as a payroll manager could be so much different right now.

For one thing, you wouldn't be grinding your teeth chasing timecards, because your offsite employees would be calling in to a phone time clock system instead of punching in. They'd simply call in to a secure line (that lets you check where they're calling from) and record exactly when they arrived at work.

Imagine how much less-stressed you'd be right now, if only that phone-based time attendance tracking system was in place. No more calling employees and managers at remote locations, begging them to deliver the timecards that are holding up payroll.

No more driving around from store to store, hoping all the timecards you need are up-to-date and signed by a manager. And here's a really big difference -- you'd no longer be held captive by timecards that need corrections!

How, exactly, would a day in the life of a payroll manager look in a telephone time clock world? Imagine logging in to a secure website and seeing displayed, with a few clicks of the mouse, real-time payroll data for the current time period.

Picture printing every employee's time card, no matter where they work, on your own desktop printer. Allow yourself to feel how wonderful it would be to never have to track down a manager again in order to verify a timecard.

Right now, you may be saying, "Nothing is that simple. They just don't understand how difficult payroll processing is!" You're correct, in the old-school, mechanical time clock world, payroll processing can be a real pain. Chasing timecards, requiring manager signatures, manually calculating time worked and, finally, beginning to feed each employee's time into some sort of payroll system. With all that hassle, it's a wonder any company is able to hire someone to process payroll!

But that's definitely a thing of the past. Your life as a payroll manager can be transformed by the implementation of a phone time clock system. With a little initial training, every employee will learn to love not having to keep track of their timecard. Every manager will appreciate not having to calculate, verify and sign those timecards, too.

And you, my friend, will be free to actually manage the payroll process instead of chasing timecards. Your payroll clerks will no longer have to cower outside your door, afraid to tell you that payroll's going to be late, again. A click here, a report there, and this week's payroll's on its way to being finished. Now, isn't that a nicer sort of life to contemplate?

Using a Telephone Time Clock

With many businesses trying to cut costs with the struggling economy, business owners are looking for new and innovative ways to improve the bottom line. There now has been an increased interest in money saving ideas and tips. With this being said, many business owners have switched to using a Telephone Time Clock.

A telephone time clock can help business owners to keep an accurate record of the amount that an employee away from the office has worked. This system can help business owners from overpaying employees, reducing the payroll costs. It also gives the employees an accurate record of the hours they have worked during a pay period.

Sometimes with traditional time clocks, employees can pad their time card, costing the business owner thousands over a period of time. Using this type of system for Time Attendance Tracking can drastically reduce if not eliminate these types of problems. This means more money saved by the business owner every month.

Many companies are trying to become more environmentally aware and are looking for greener ways to run their businesses. By using a telephone time clock there are no traditional time clock machines to purchase or paper time cards. This saves money in having to purchase these items and keeps using paper products down in the office. This has made using a telephone time clock better for the environment.

A Phone Time Clock is also easy for employees to use. It is very simple to operate -- if an employee can use a telephone, then they can use a telephone time clock. All an employee has to do is dial a toll-free number in order to clock in or out. This makes it easier for employees that work from home or have to travel for work.

The employer and the employee are able to view the time worked 24 hours a day. All that is required to do this is having access to the internet. This helps both the employee and the employer to keep track of the time worked during the pay period and keeps time worked disputes down to a minimum.

Companies that have started using a Phone Time Clock find that the system works very well. Business owners have seen a reduction in overpaying employees. The system is easy to operate and employees can keep track of their own hours. It is also a green product that helps the environment. A telephone time clock has helped many businesses to run more efficient and has helped companies save money.

Keeping Track of Employee Hours

Five years ago my husband and I decided to open up our own catering service. We could not afford to hire any employees at first. It took us almost two years to establish our catering company and build up our client base. Finally after working many hours and with a lot of hard work, our business grew rapidly. We knew then that it was time that we hired some employees to help with the many weddings and parties that were booked.

My husband soon hired ten employees to help us keep up with the demand. We thought this was great, until trying to keep track of the hours each person had worked each week. This became a huge hassle with all the employees not working in the kitchen at the same time and traveling to each job site. We ended up over paying many of them and that cut into our profits. We were in search of a better way to keep track of our employees' hours.

A friend of ours who owned a huge florist shop in the area told us how he kept track of his workers hours every week when they were setting up flowers for weddings and parties. He said the solution was simple. What we needed was a Telephone Time Clock. That was how he kept labor costs down and had an accurate account of the hours each employee had worked each week.

My husband and I decided that this was the system that we needed to implement in order to keep an accurate record of each workers hours. We quickly put the Phone Time Clock into use the following week.

Our employees had no problem with the new clocking-in procedure. In fact, our hard working employees loved the new way that they could clock in and out. It made it so much easier on everyone and our receptionist was thrilled about how it had simplified her job at our catering company.

Our Time Attendance Tracking is so accurate now that we are now seeing an increase in our profits due to not overpaying our employees. This has made us both very happy and has helped us to focus more on our catering business. Our employees are happier too with the new time clock procedure.

Since using this system, it has saved us time and money. We like the new system so much that we have recommended it too many of our friends that are in the party planning business. They love the system as much as we do.

Reduce Remote Employee Babysitting with a Phone Time Clock

What could be more aggravating for a manager than the following scenario? You're safely home and ready to sleep when a night shift manager at a remote location calls in to say she's ill. Since her crew is relatively new, you check in with that office only to find that no one is answering the phone. Panicked, you climb out of bed and drive across town to find everyone working peacefully!

How could this scenario have been improved? Three words: Telephone time clock. Had your company already had in place a phone time clock system, the scenario would have been much different.

For instance, not every manager remembers to call in immediately when she's ill. Not to worry; a telephone-based time attendance tracking system can alert you by email when someone fails to report. Even if the manager hadn't called, you would have been aware of the situation.

The second way things would have been different with a phone time clock is that, rather than calling frantically to learn if employees were on the job, you could have learned their status online.

Telephone time attendance tracking systems are linked to an online interface for management. Once you learned of the manager's absence, a simple glance at the location's logins by phone would have told you that everyone was in place.

These terrific timekeeping systems, can't, of course, deal with the issue of employees who don't answer the phone! But in this case, you could have made a different decision about whether to race across town in the middle of the night.

This is all possible because each employee calls in to a central number and their time in and out is logged immediately in a web-based database. As a manager, you have employee time information from every office at your fingertips. Dealing with employee shortages is made so much easier when you learn, real-time, who's absent.

What a sane, orderly way to do business! If your company has remote locations and you're struggling to know if they're always fully-staffed, a telephone time clock can definitely restore your sanity.

Finding the Perfect Employee Time Clock

When my best friend and I decided to open up our small web design business, we did not expect to grow into a huge company. With the growth of our computer-based business came new and larger responsibilities. Many of the new responsibilities entailed keeping track of multiple clients to keeping accurate records of employee time recording.

My business partner and I were fine at first with juggling all of our clients, but we were having problems keeping accurate records of our employees who wanted to work from home. This problem was a big thorn in our side. We tried several different methods such as the traditional punch time clock to even having them write down their times in a log book. None of these methods were accurate and we ended up overpaying several of our employees that worked at home. We were on a search to find a solution to this problem.

One day during a business lunch with a regular client, the conversation turned towards finding new and innovate ways to increase employee productivity and also save money while doing this. The client informed me about a great company called Chronotek that he had been using to keep track of employee hours. He said that it was a service that is a

telephone time clock that uses a toll-free phone number that employees use to clock in and out from home. This grabbed my attention immediately and I could not wait to check this innovative service out and share the information with my business partner.

When I shared with my business partner what the client had been using for time attendance tracking in his business, she was intrigued. We went to the website and did a little research on this service. After checking everything out and reading the testimonials, we both knew that this was the perfect solution to our problem.

The Phone Time Clock has now been in use in our web design business for six months. Our employees now find it much easier to clock in and out with this groundbreaking invention. My business partner and I have also noticed that all of our employees are much happier using this simple system. The ease of access of the system makes it easier to keep track of payroll and has saved us thousands of dollars over the past six months. We could not have found a better solution to our problem and recommend it to all of our clients dealing with the same type of problem.

How Telephone Timekeeping Improves Response to Official Requests

Complying with official requests for payroll information can be very difficult with a paper-based timekeeping system. For example, if an employee files a complaint with a government agency about the way they are being paid, timecards must be gathered and copied at that agency's request. Using a telephone time card system with online access to records makes compliance much simpler.

You may not have yet experienced a request of this kind. Many companies, however, have felt the pain of responding to an official request for records for workers compensation reviews, wage and hour disputes or even an audit by the home office. Another reason an official request might be received is in the event of a lawsuit, when payroll records for a specific employee or group of employees are subpoenaed.

Firms with far-flung employees who bring in handwritten timecards are especially vulnerable when this type of request is received. Another possible obstacle is that those timecards might be sent to yet another location for storage. To determine your own exposure, why not take a quick look at how your payroll records are being collected, calculated and stored. Within your present system, would you be able to respond quickly to such a request?

Your payroll manager may reply with a terse, "I know where everything is stored, don't worry about it!" The problem is that filing systems tend to change when managers leave. Having the ability to retrieve records from a phone time card system does two things; it creates a backup to physical records being stored, and it counteracts the quirks (and failings) of individual employees.

Believe it or not, many companies that thought they had a system in place for quick retrieval of original time records have been stunned to find that records have been damaged or misfiled. In compliance situations, you must also be able to produce proof that records have been stored in a way that prevents tampering. A secure online database from which only specific employees are allowed to retrieve and print time records makes this much easier.

Simply put, a telephone-based time attendance tracking system is one in which an employee calls into a phone system and reports her stop and start times for each shift worked. From those phone calls, an online database of time records is created from which timecards can be printed and real-time payroll data managed.

None of us who own or manage a business wants to believe that we might be the subject of a regulatory audit or investigation. In today's highly-sensitized workplace, however, compliance with a whole host of payroll and benefits regulations is a formidable job. Knowing you have at your fingertips the records you need lessens the load significantly.

Why wait until you're unable to provide verifiable employee payroll data quickly? A phone time clock system with online storage of employee time records can easily keep you ahead of the curve.

Keeping Tabs the Easy Way

Managing remote employees has become a topic of interest for us as we explore opportunities available in the world of telephone monitoring. One of the most common concerns managers face when it comes to the maintenance and management of remote employees is keeping track of who is doing what. A telephone timecard system like the one developed by Chronictek is a useful way to keep track of which employee is completing what task at any given time. In fact, keeping employees accountable for their actions should be a number one goal of any manager.

As a management professional, you should pay special attention to the work ethic harbored by each of your employees. Unfortunately, when managing a telecommuting staff, keeping track of these work ethics is a more difficult and easier said than done. However, enlisting the use of the telephone timecard system will help you to keep track of whether or not your employees are where they say they're going to be.

The telephone time card is simple, easy to use, straightforward, and virtually foolproof. Not only will the enlistment of the telephone timecard system help save you money, it will also help you save quite a bit of trouble when it comes to monitoring and maintaining your telecommuters.

Telephone time card systems are easy ways to keep track of employee time in an efficient and quick manner. When an employee arrives for work, they dial a certain number to clock in and the time is recorded. When they get ready to leave for the day, they again dial a number to clock out. There is no figuring involved. There is no complicated set of keys to press or time zones to confuse the issue. It is as simple as dialing a number.

Then, whenever an employer chooses, they can view any or all of their employees’ time up to the minute in their internet browser. This is an excellent way to keep up with employees during the week. It will help determine who is getting to work early or late on a day-to-day basis instead of having to wait for a monthly report. And the system virtually eliminates discrepancies and problems with dishonest employees.

Don't spend another day wondering whether or not you've got all your ducks in a row, and instead, rest assured in your ability to monitor your telecommuters with ease and convenience.

Don't Just Be Busier- Be SMARTER

So, you’re trying to maximize your profits by using remote employees, that’s awesome…but to do it right, you have to do it smart.

There are quite a few things that will help determine how productive your remote employees will be. So the next time you’re meeting with your remotes, or your simply delegating and setting goals, suggest that your staff set aside a plan every day. This is another area where using a phone-in timecard system can be helpful – organization is key. If you organize a plan based on your daily needs, and stick to it, you'll find that your productivity levels increase as well. Instead of wasting time wondering what you should be doing, you can simply check new items off your list.

Basically, the best way to ensure productive home business is to organize, plan, and avoid distraction. Do your best to set up your home office in an area that will cultivate a thriving online business. After all, as in most things, you're only going to get out of it what you put into it. If you're spending all your time folding laundry and no time working, you're not going to make very much money.

Aside from tools like the phone timecard system, one of the first things to remember when setting up your home office is to avoid high traffic areas and choose a location that is relatively quiet.

Many of your employees will set their home office in the kitchen or living room and find themselves totally distracted day in and day out. Complete distraction is a bad idea for those of us trying to operate an online or remote business. So, if you can set up a separate area in a back bedroom or a private den, chances are your productivity will improve. Another key to successful home office operation is to maintain a certain level of organization.

It’s good idea to keep your home office strictly your home office. For example, in the area where you operate your online business, avoid personal distractions like your bills, children's report cards, and other things that don't have anything to do with your online opportunities. Avoid clutter and keep your desk as clean and clear as possible.

There’s no limit to what you can do when you’re organized and ready to tackle smart business. The key to running a remote business successfully is to work SMARTER, not HARDER!

Be Your Own Business Expert

Managing remote employees can be a challenge, so in order to provide you with some of the most beneficial information we can find, we turned to not just a management expert, but a clinical psychologist!

If you’ve never read the book The Power of Appreciation in Business, and you’re managing a company that employs remote staff, you should consider the following information as vital to your success.

First of all, managing a remote staff means keeping tabs on that staff. A company called Chronotek has devised a way for you to do just that through the use of telephone time cards. Telephone time cards will allow remote employees to punch in and out effectively no matter what time zone they’re in…but that’s not all;

According to Noelle Nelson, the aforementioned clinical psychologist, a weekly teleconference can do wonders for keeping a remote staff on task – but to do that, you will need to know who’s where and when. Here again, the telephone time card system can pay for itself in one application!

Here are some tips for helping you manage your remote staff. To successfully manage a remote staff, Nelson advises that business managers and owners need to be:

· Consistent in company messaging about goals and protocol.

· Authentic in their communications. If the business is struggling, you don't need to air all the dirty laundry, but it's good to be straightforward about where the company stands.

· Accountable to others. "If you say it, you must follow through with it," Nelson says. "Every initiative left hanging chips away at an owner's credibility."

We also gathered some information from a business expert named Charles Andrew. “Chuck” states that "It only takes five minutes to acknowledge one employee's good deed with an email blast to the entire company. We all have egos and it feels good to be recognized for what you do… Be thoughtful about what kind of incentive system will help your employees meet their goals," Andrew says. "And, of course, it's always good if they can see a straight line from performance to compensation in their paychecks."

The Tele-TimeCard...It's About Time!

What if there were a simple way for your remote employees to clock in? What if there was a time system that employers could access online twenty four-hours a day? Well, there is…and it couldn’t be more simple. It’s an accurate and efficient system, and requires only the telephone.

Telephone time clocks are an excellent option for offsite employers. Offsite managers are often faced with the inability to physically monitor employees or to collect tangible time sheets. As a result of this problem, time and attendance issues may go unnoticed for months at a time, thereby making it more difficult to address and correct the problem. However, with a telephone time card system, employers have instant access to time sheets, creating quick and efficient communication that doesn’t waste time.

After all, what could be more of a headache each month than is dealing with stacks of mailed or faxed in employee time cards? Too much paper makes it easy to miscalculate time and gives dishonest employees an advantage. Traditional time cards, punch cards, and even print outs can be difficult to read and easily manipulated. Even computer time programs can be accidentally miscalculated or programmed with the wrong time zone. With traditional systems, employers have to wait until the end of the month to view and monitor their employees’ time.

Telephone time card systems are an easy way to keep track of employee time in an efficient and timely manner. These telephone systems work in a practical and basic manner…when an employee arrives for work, they dial a certain number to clock in and the time is recorded. When they get ready to leave for the day, they again dial a number to clock out. There is no figuring involved. There is no complicated set of keys to press or time zones and such to confuse the issue. It is as simple as dialing a number.

Subsequently, whenever the remote employer chooses, he or she can view any or all of their employees’ time cards (kept accurately up to the minute within the employees’ internet browser). The tele-timecard is an excellent way to keep up with remote employees during the week. And, the system virtually eliminates discrepancies and problems employees may have with time management!

Accountability Gets a Facelift

As most of us know, in the world of business time is a valuable commodity and now more than ever, employers need to do whatever possible to save time and money. A Phone Time Clock is an excellent way to save time and money for your business, and time is money so start saving now…here’s how.

The best way to be assured your employees are recording and reporting in an accurate manner, then you need to invest in a Phone Time Clock system. A Phone Time Clock is very easy to use and simple to operate. All an employee has to do is simply dial an 800 number to clock into their place of employment. You enter your employee code and location code and that’s it, you are clocked in and ready to start your day.

Here’s another thought; it is very common in today’s world for an employer to live in a different city or state than his or her employees so the telephone time clock just simplifies paperwork for both the employer as well as the employee when it comes to “punching into work.” Why not reduce the stress of being a business owner with the purchase of the telephone time clock? As a business owner you have enough to worry about than adding your employees' hours worked and attendance to the stack and with the use of the wonderful telephone time clock you and eliminate that worry.

With the use of a telephone time clock you will find that keeping track of your employees' actual working time a breeze. It is a simple process that takes the stress of time worked and attendance tracking to a whole new level where you can throw away the old-fashioned way and keep track of your employees via phone time clock.

Wouldn’t you love to rest assured that your employees are putting in the hours they are required to work as well as the work attention they are required to give? The user-friendly phone time card process will ensure that your employees are held accountable for their work performance even when you’re miles away!

Say Goodbye to Time Reporting Errors

When faced with the reality of traveling employees, many employers are concerned with how to go about keeping accurate time reporting records. Some require employees to fill out a manual time card by hand; others require them to email or fax the information to the payroll department before the end of the pay period. This is both inconvenient and the chances for errors and misuse or abuse are extremely high. While nobody wants to believe their employees would take advantage of the situation, the sad truth is that sometimes the temptation can be hard to resist. All of these scenarios can be a thing of the past with a telephone time clock.

When employees travel around the country, it is hard to keep track of hours and locations. Particularly when the traveling work force is large and spread out over many cities and states, keeping track of everyone can be difficult. Having the ease and convenience of a time attendance tracking time clock takes the guess work out of time reporting.

Having a phone time clock to do the dirty work of time tracking can allow an employer to see if employees are making the most out of the time spent working. Times reported and work productivity can be determined by easily checking the information on any computer. If there is any type of discrepancy, an employer can alert the employee of the situation and get it rectified at once. Workers should always be forthcoming and honest about their time spent working away from the office and with an electronic telephone time reporting system in place, there will never be any question about it again.

Purchasing time attendance tracking time clock software from Chronotek.com is an investment in your business that will repay you time and again. Gone are the days spend combing through time reports and questioning honesty and integrity. The information is accurate and cannot be disputed; an employee is responsible for entering the information into a computer database at the beginning and end of every shift worked. There is no more waiting for time reports to come in over email or fax, computer time reporting also saves an employee from having to worry about submitting time cards on time. The hassles and inconvenience of manual time cards are now a thing of the past as businesses everywhere move toward a new trend in time reporting.

Why I Love Employee Telephone Time Tracking

As a small business owner, I find myself frazzled at the end of the week when I have to spend endless hours combing through paper time cards.  When I encountered some errors in employee time reporting, I knew I had to do something to make a change so this type of situation would never happen again.  That was when I did some research and learned of the many benefits of an employee telephone time clock. 

 I found a system that was error-proof and saved me so many headaches it was simply amazing.  I set up the system with relative ease and found that when I had to send my employees on the road to work, it was very convenient for them to call and log into the system and call the same number again once the work day was completed.  With an employee time clock, I never have to worry about time clock errors or overages anymore and the stress, time and money it has saved me are priceless.

 When I use my computer, I can check in at anytime, 24 hours a day, 7 days a week.  My employees have reported they have no trouble at all using the time clock system and rave about how easy it is to use the system.  Gone are the days of worrying about not getting paid for time reporting inaccuracies, they clock in, work their day and simply clock out.  The computer does everything else for them.  I have not had any type of problems with the service and I can even check time card information from any computer, which makes it more convenient when I am working from home.  I cannot stress enough all the various benefits I have experienced from using a time attendance tracking time clock on my computer.

 A Phone Time Clock is something I recommend completely for anyone who owns a business and has traveling employees.  I wish I had checked into the system long ago and not wasted time trying to do all the work by hand manually.  You will completely agree that when you have a computerized time tracking system for your employees, the benefits and costs are well worth the investment.  Time is money, whether in life or business and with time tracking software you never have to worry about the minute details of accurate reporting again.  Check it out for yourself and you are sure to agree.

Time Is Money

You've heard us mention before how beneficial telephone time cards can be for the management of remote employees. We've decided to reiterate some of those points in an effort to help you better succeed in your own field. Success is in invaluable commodity in an economic world gone mad, so consider telephone time cards as a way to keep your own head above water.

One of the best ways to ensure that your offsite employees maintain a certain level of professionalism is to require them to keep track of the time they spend on the job. Unfortunately, this process can be a bit of pain for off-site managers. Telephone time clocks are an excellent choice for employers who are not on site. Without physically being available to monitor time or to collect time sheets, issues with employees may go unnoticed for a month at a time, making it harder to address the problem. With the telephone time system, employers have instant access to time sheets, making addressing employee issues quick and efficient without wasting weeks.

Chronotek has developed a phone in time management program. If you’re struggling to keep track of your off-site employees, phone in time sheets may be just the ticket. Basically, your employees will dial a number when they arrive to work and dial again when they leave, thus allowing you complete access to an accurate and computerized database of your employee’s time management records. What could be easier?

Time is a valuable commodity and now more than ever, employers need to do whatever possible to save time and money. A Phone Time Clock is an excellent way to save time and money for your business, and time is money. A good manager is aware of these factors and will do everything in his or her power to ensure that effeciency is in the forefront of operations. One of our favorite quotes is: “If you don’t know where you’re going, you’ll probably end up somewhere else.” As a manager, this should ring hard and true.

Being an off-site manager means being tough, goal driven, but also fair and organized. Consider phone in time cards in order to improve accountability and organization in your off site and remote employees. From this point on you can take comfort in the fact that you know for sure rather you have an employee that is working the required hours or if you have an employee with an attendance problem. Start using the telephone time clock for your employees today and stop worrying about their hours worked or their attendance.

Telephone Time Management

Any industry that tracks actual time worked can use telephone time cards. It's accurate. Telephone timecards reduce uncontrolled overtime and there is no way to pad the time for the hourly employees. One of the biggest benefits of using telephone time cards is that it keeps profit in the budget.

If your company needs to track employees from remote sites, then this system will allow a licensed provider a caller ID that determines employee location from land-line calls. All kinds of time can be tracked with a system like this, allowing the company to know employees are at the jobsite. It can be used to track work time, sales calls, student hours, and much more.

Telephone time cards are an excellent solution for business that has seasonal employees working only part of the time. Often these systems are a pay-per-use system. The business only pays for the months they use the service. Best of all, there are no start-up fees and no hidden charges.

Companies needing to improve supervisor and employee communication will find great value in the use of telephone time cards. Supervisors can leave voice messages for employees with integrated voicemail. The employees must listen to the message at the next check in or out.

Managers need to know their jobs are covered. The telephone time cards system can send supervisors’ text message alerts when employees don't show up to scheduled jobs. Also, when an employees clock in or out, the manager will know where ever their location is.

In business every second counts. Time is valuable period when linked to payroll and production. With the telephone card system linked to a website designed to minimize the time spent on payroll tasks and accounting, the business will save money.

The telephone card system works by giving supervisors or managers an administration account that is web based. Any computer on the internet will work for tracking purposes. At the click of a button, status of employees can be checked night or day. Supervisors can check to see who is clocked in, where and when they arrived to work and other information quickly.

Employees are required to call a toll free number in order to clock in or out. You monitor the timecard date from you computer and your remote location. It will give the manger eyes in the field. With eyes in the field, management has a much better idea of how to run the business.

Tips for Successful Remote Management

With such an increase in technology and the advancement of telecommunications, it is becoming more prevalent for businesses to maintain multiple locations and to have management staff in a central locale with teams elsewhere. Though this system can be very helpful for many businesses, it does bring along with it some obvious problems. Many managers will say that managing a team from a remote location can be more challenging than any other situation. Since the manager is not physically on-site, situations where employees take advantage of the system can happen easily. Also, the manager loses valuable face to face time that often brings a team together as a stronger work force. There are great hurdles to managing a team remotely, but with a few specific steps, the system can be a great success.

 

     The most important step is to hire the right people. If a manager chooses carefully who to put in their team, they will have a better chance of building a strong working group. It a good idea to hire employees who have a proven track record with the ability to self-manage. Employees who are dependable and trustworthy will work much better in a remote management situation. So, if the manager starts off with a great team, the whole situation will go more smoothly and with less stress.

 

     Another good idea is to invest in tools to make remote management much easier. This would include equipment for video conferencing, instant messaging programs, webcams, and other bits of technology that will help immensely. By having such tools, a manager still has the ability to obtain face time with their employees. It always is a good idea to have time when the employees actually see their manager and vice-versa. And, implementing a system where employees can have one on one private conversation with their manager can prove invaluable. There are times when an employee, for one reason or another needs to speak with their manager alone and they need to be able to have access to equipment to do so.

 

     Since the manager cannot be on location with their employees, they should take more time considering the work their employees do as opposed to how the employee actually does the work. Output is far more important anyway, and a manager who is not physically on-site can only judge their employees work by the work that they produce

Why Should You Choose Telephone Time Cards For Remote Employees?

If you manage a firm that hires off-site employees, you’ve probably spent some time wondering what you can do to make sure they maintain an adequate level of productivity and success, and that their work ethics don’t falter. As an offsite employee manager, you must communicate clearly what expectations you require of your remote workers, not only with this include key milestones, but deadlines and time management as well. 

One of the best ways to ensure that your offsite employees maintain a certain level of professionalism is to require them to keep track of the time they spend on the job. Unfortunately, this process can be a bit of pain for off-site managers. A company called Chronotek has developed a great phone-in time management program. 

With the use of a telephone time clock you will find that keeping track of your employees' actual working time a breeze. It is a simple process that takes the stress of time worked and attendance tracking to a whole new level where you can throw away the old-fashioned way and keep track of your employees via phone time clock.

As we’ve mentioned before, leading professionals in the area of remote employment agree that certain standards and milestones should be observed in remote employees, stating, “the milestones should be firm and short term to ensure that work is acceptable, timely and coordinated with on-site employees. Feedback on progress should be specific, measurable, timely and action-oriented. Above all, your remote workers should feel that they can easily seek out a supervisor for advice, counsel and input.” 

Being an off-site manager means being tough, goal driven, but also fair and organized. To ensure accountability, managers must make sure that goals are clearly stated and put into writing. This will guarantee agreement among all people involved.  One well known statement comes to mind: “If you don’t know where you’re going, you’ll probably end up somewhere else.”

Consider phone in time cards in order to improve accountability and organization in your off site and remote employees. We can guarantee that you’ll be impressed by the ease of use and the accountability provided by the process. With the telephone time system, employers have instant access to time sheets, making addressing all employee issues quick and efficient while ensuring employment accountability and improving employee performance and output – what manager could ask for more?

A Time Clock for Any Distance

Imagine a world where you could actually live in a different city or state then the employees who work for you and still be able to manage their time and the days they miss from their jobs. A world where the question of whether the time submitted was the actual time they showed up for work or whether they had a friend clock them in but then showed up later is answered. Perhaps you have run into the problem of employees leaving their job for longer periods of time than what you allow them.

The days of questioning whether your employees actually worked the correct time or the days of having to rely on the mail or computer to submit the time for each employee are behind you. You can rest assured no matter what the distance is that you are relying on a system that is dependable as well as accurate when you have the assistance of the telephone time clock system in your work place. Your employees can enjoy the simple life of using the telephone time clock to keep the accurate time they work so the questions of being paid for the correct hours they work are behind them as well as the stress of their time worked being submitted in time for payroll.

A whole new world of freedom awaits you and the best part is it is just a few clicks away. Enjoy the experience of working with knowledgeable sales individuals as well as technicians when you purchase your telephone time clock system. Your questions and concerns will be answered immediately as well as the friendly service that you will find when you have questions on getting started with your dependable telephone time clock. For an affordable price you can find the freedom you desire when you own your own business and employee individuals that reside in another city or state no matter what the distance. You no longer have to limit yourself to hiring employees that live within a certain distance from your or your business with the reputable assistance you will find by using the telephone time clock in your business.

Do away with the stack after stack of useless paper from your past system of keeping track of your employees time and make room for expansion in you self owned business when you cut back on cost with the assistance you will find with the telephone time clock. Open the door to financial growth with the cost effective and time saving dependable time clock.

Keeping Accurate Time is Important

Most businesses today have a time clock system in practice, whether it is a manual time clock, a computer time clock or a punch clock. Employers must have an accurate way for their employees to record their time periods worked and when it comes to time. If an employee time card is reported inaccurately the results can be costly to the employer. Have you, as an employer ever considered a Telephone Time Clock?

There are many clear advantages when it comes to monitoring your employees and making sure the time they record on time cards is done properly. It saves you time and money to have an error-free system in place. This way there can be no question marks as to what hours are worked and if in fact your employee is being forthcoming. A Phone Time Clock takes the wonder and worry out of all of it, and with a simple phone call twice a day, everything is recorded neatly and at your access at any time. What could be better than that?

Every employer wants to believe their employees are being honest and truthful, but occasionally as unfortunate as it is, some employees may try to forge information in an inaccurate method to get more money. This can create real problems, especially when your employee may be working from an out-of-town location. If you want to be reassured your employee is recording and reporting in an accurate manner, then you need to invest in a Phone Time Clock system.

If your company needs to improve supervisor and employee communications, an Employee Time Clock will do just that. A supervisor can leave a message for any employee or a group of employees and rest assured that everyone receives the message, because the system requires the employees to listen to the messages at check in and checkout times.

No more miscommunications, no more missed calls, no more time card collections, no more payroll inaccuracies, no more having to track down employees, the Telephone Time Clock System does all of this for you, included in your service. The benefits far outweigh the risks and for employers who do not have the time or resources to track down employees, the system is a huge help. Saving time and money is extremely important to the success of any business and with a time tracking system, all of your problems can be solved effortlessly and easily.