Keeping Tabs the Easy Way

Managing remote employees has become a topic of interest for us as we explore opportunities available in the world of telephone monitoring. One of the most common concerns managers face when it comes to the maintenance and management of remote employees is keeping track of who is doing what. A telephone timecard system like the one developed by Chronictek is a useful way to keep track of which employee is completing what task at any given time. In fact, keeping employees accountable for their actions should be a number one goal of any manager.

As a management professional, you should pay special attention to the work ethic harbored by each of your employees. Unfortunately, when managing a telecommuting staff, keeping track of these work ethics is a more difficult and easier said than done. However, enlisting the use of the telephone timecard system will help you to keep track of whether or not your employees are where they say they're going to be.

The telephone time card is simple, easy to use, straightforward, and virtually foolproof. Not only will the enlistment of the telephone timecard system help save you money, it will also help you save quite a bit of trouble when it comes to monitoring and maintaining your telecommuters.

Telephone time card systems are easy ways to keep track of employee time in an efficient and quick manner. When an employee arrives for work, they dial a certain number to clock in and the time is recorded. When they get ready to leave for the day, they again dial a number to clock out. There is no figuring involved. There is no complicated set of keys to press or time zones to confuse the issue. It is as simple as dialing a number.

Then, whenever an employer chooses, they can view any or all of their employees’ time up to the minute in their internet browser. This is an excellent way to keep up with employees during the week. It will help determine who is getting to work early or late on a day-to-day basis instead of having to wait for a monthly report. And the system virtually eliminates discrepancies and problems with dishonest employees.

Don't spend another day wondering whether or not you've got all your ducks in a row, and instead, rest assured in your ability to monitor your telecommuters with ease and convenience.

Don't Just Be Busier- Be SMARTER

So, you’re trying to maximize your profits by using remote employees, that’s awesome…but to do it right, you have to do it smart.

There are quite a few things that will help determine how productive your remote employees will be. So the next time you’re meeting with your remotes, or your simply delegating and setting goals, suggest that your staff set aside a plan every day. This is another area where using a phone-in timecard system can be helpful – organization is key. If you organize a plan based on your daily needs, and stick to it, you'll find that your productivity levels increase as well. Instead of wasting time wondering what you should be doing, you can simply check new items off your list.

Basically, the best way to ensure productive home business is to organize, plan, and avoid distraction. Do your best to set up your home office in an area that will cultivate a thriving online business. After all, as in most things, you're only going to get out of it what you put into it. If you're spending all your time folding laundry and no time working, you're not going to make very much money.

Aside from tools like the phone timecard system, one of the first things to remember when setting up your home office is to avoid high traffic areas and choose a location that is relatively quiet.

Many of your employees will set their home office in the kitchen or living room and find themselves totally distracted day in and day out. Complete distraction is a bad idea for those of us trying to operate an online or remote business. So, if you can set up a separate area in a back bedroom or a private den, chances are your productivity will improve. Another key to successful home office operation is to maintain a certain level of organization.

It’s good idea to keep your home office strictly your home office. For example, in the area where you operate your online business, avoid personal distractions like your bills, children's report cards, and other things that don't have anything to do with your online opportunities. Avoid clutter and keep your desk as clean and clear as possible.

There’s no limit to what you can do when you’re organized and ready to tackle smart business. The key to running a remote business successfully is to work SMARTER, not HARDER!

Be Your Own Business Expert

Managing remote employees can be a challenge, so in order to provide you with some of the most beneficial information we can find, we turned to not just a management expert, but a clinical psychologist!

If you’ve never read the book The Power of Appreciation in Business, and you’re managing a company that employs remote staff, you should consider the following information as vital to your success.

First of all, managing a remote staff means keeping tabs on that staff. A company called Chronotek has devised a way for you to do just that through the use of telephone time cards. Telephone time cards will allow remote employees to punch in and out effectively no matter what time zone they’re in…but that’s not all;

According to Noelle Nelson, the aforementioned clinical psychologist, a weekly teleconference can do wonders for keeping a remote staff on task – but to do that, you will need to know who’s where and when. Here again, the telephone time card system can pay for itself in one application!

Here are some tips for helping you manage your remote staff. To successfully manage a remote staff, Nelson advises that business managers and owners need to be:

· Consistent in company messaging about goals and protocol.

· Authentic in their communications. If the business is struggling, you don't need to air all the dirty laundry, but it's good to be straightforward about where the company stands.

· Accountable to others. "If you say it, you must follow through with it," Nelson says. "Every initiative left hanging chips away at an owner's credibility."

We also gathered some information from a business expert named Charles Andrew. “Chuck” states that "It only takes five minutes to acknowledge one employee's good deed with an email blast to the entire company. We all have egos and it feels good to be recognized for what you do… Be thoughtful about what kind of incentive system will help your employees meet their goals," Andrew says. "And, of course, it's always good if they can see a straight line from performance to compensation in their paychecks."

The Tele-TimeCard...It's About Time!

What if there were a simple way for your remote employees to clock in? What if there was a time system that employers could access online twenty four-hours a day? Well, there is…and it couldn’t be more simple. It’s an accurate and efficient system, and requires only the telephone.

Telephone time clocks are an excellent option for offsite employers. Offsite managers are often faced with the inability to physically monitor employees or to collect tangible time sheets. As a result of this problem, time and attendance issues may go unnoticed for months at a time, thereby making it more difficult to address and correct the problem. However, with a telephone time card system, employers have instant access to time sheets, creating quick and efficient communication that doesn’t waste time.

After all, what could be more of a headache each month than is dealing with stacks of mailed or faxed in employee time cards? Too much paper makes it easy to miscalculate time and gives dishonest employees an advantage. Traditional time cards, punch cards, and even print outs can be difficult to read and easily manipulated. Even computer time programs can be accidentally miscalculated or programmed with the wrong time zone. With traditional systems, employers have to wait until the end of the month to view and monitor their employees’ time.

Telephone time card systems are an easy way to keep track of employee time in an efficient and timely manner. These telephone systems work in a practical and basic manner…when an employee arrives for work, they dial a certain number to clock in and the time is recorded. When they get ready to leave for the day, they again dial a number to clock out. There is no figuring involved. There is no complicated set of keys to press or time zones and such to confuse the issue. It is as simple as dialing a number.

Subsequently, whenever the remote employer chooses, he or she can view any or all of their employees’ time cards (kept accurately up to the minute within the employees’ internet browser). The tele-timecard is an excellent way to keep up with remote employees during the week. And, the system virtually eliminates discrepancies and problems employees may have with time management!

Accountability Gets a Facelift

As most of us know, in the world of business time is a valuable commodity and now more than ever, employers need to do whatever possible to save time and money. A Phone Time Clock is an excellent way to save time and money for your business, and time is money so start saving now…here’s how.

The best way to be assured your employees are recording and reporting in an accurate manner, then you need to invest in a Phone Time Clock system. A Phone Time Clock is very easy to use and simple to operate. All an employee has to do is simply dial an 800 number to clock into their place of employment. You enter your employee code and location code and that’s it, you are clocked in and ready to start your day.

Here’s another thought; it is very common in today’s world for an employer to live in a different city or state than his or her employees so the telephone time clock just simplifies paperwork for both the employer as well as the employee when it comes to “punching into work.” Why not reduce the stress of being a business owner with the purchase of the telephone time clock? As a business owner you have enough to worry about than adding your employees' hours worked and attendance to the stack and with the use of the wonderful telephone time clock you and eliminate that worry.

With the use of a telephone time clock you will find that keeping track of your employees' actual working time a breeze. It is a simple process that takes the stress of time worked and attendance tracking to a whole new level where you can throw away the old-fashioned way and keep track of your employees via phone time clock.

Wouldn’t you love to rest assured that your employees are putting in the hours they are required to work as well as the work attention they are required to give? The user-friendly phone time card process will ensure that your employees are held accountable for their work performance even when you’re miles away!

Say Goodbye to Time Reporting Errors

When faced with the reality of traveling employees, many employers are concerned with how to go about keeping accurate time reporting records. Some require employees to fill out a manual time card by hand; others require them to email or fax the information to the payroll department before the end of the pay period. This is both inconvenient and the chances for errors and misuse or abuse are extremely high. While nobody wants to believe their employees would take advantage of the situation, the sad truth is that sometimes the temptation can be hard to resist. All of these scenarios can be a thing of the past with a telephone time clock.

When employees travel around the country, it is hard to keep track of hours and locations. Particularly when the traveling work force is large and spread out over many cities and states, keeping track of everyone can be difficult. Having the ease and convenience of a time attendance tracking time clock takes the guess work out of time reporting.

Having a phone time clock to do the dirty work of time tracking can allow an employer to see if employees are making the most out of the time spent working. Times reported and work productivity can be determined by easily checking the information on any computer. If there is any type of discrepancy, an employer can alert the employee of the situation and get it rectified at once. Workers should always be forthcoming and honest about their time spent working away from the office and with an electronic telephone time reporting system in place, there will never be any question about it again.

Purchasing time attendance tracking time clock software from Chronotek.com is an investment in your business that will repay you time and again. Gone are the days spend combing through time reports and questioning honesty and integrity. The information is accurate and cannot be disputed; an employee is responsible for entering the information into a computer database at the beginning and end of every shift worked. There is no more waiting for time reports to come in over email or fax, computer time reporting also saves an employee from having to worry about submitting time cards on time. The hassles and inconvenience of manual time cards are now a thing of the past as businesses everywhere move toward a new trend in time reporting.

Why I Love Employee Telephone Time Tracking

As a small business owner, I find myself frazzled at the end of the week when I have to spend endless hours combing through paper time cards.  When I encountered some errors in employee time reporting, I knew I had to do something to make a change so this type of situation would never happen again.  That was when I did some research and learned of the many benefits of an employee telephone time clock. 

 I found a system that was error-proof and saved me so many headaches it was simply amazing.  I set up the system with relative ease and found that when I had to send my employees on the road to work, it was very convenient for them to call and log into the system and call the same number again once the work day was completed.  With an employee time clock, I never have to worry about time clock errors or overages anymore and the stress, time and money it has saved me are priceless.

 When I use my computer, I can check in at anytime, 24 hours a day, 7 days a week.  My employees have reported they have no trouble at all using the time clock system and rave about how easy it is to use the system.  Gone are the days of worrying about not getting paid for time reporting inaccuracies, they clock in, work their day and simply clock out.  The computer does everything else for them.  I have not had any type of problems with the service and I can even check time card information from any computer, which makes it more convenient when I am working from home.  I cannot stress enough all the various benefits I have experienced from using a time attendance tracking time clock on my computer.

 A Phone Time Clock is something I recommend completely for anyone who owns a business and has traveling employees.  I wish I had checked into the system long ago and not wasted time trying to do all the work by hand manually.  You will completely agree that when you have a computerized time tracking system for your employees, the benefits and costs are well worth the investment.  Time is money, whether in life or business and with time tracking software you never have to worry about the minute details of accurate reporting again.  Check it out for yourself and you are sure to agree.