Be Your Own Business Expert

Managing remote employees can be a challenge, so in order to provide you with some of the most beneficial information we can find, we turned to not just a management expert, but a clinical psychologist!

If you’ve never read the book The Power of Appreciation in Business, and you’re managing a company that employs remote staff, you should consider the following information as vital to your success.

First of all, managing a remote staff means keeping tabs on that staff. A company called Chronotek has devised a way for you to do just that through the use of telephone time cards. Telephone time cards will allow remote employees to punch in and out effectively no matter what time zone they’re in…but that’s not all;

According to Noelle Nelson, the aforementioned clinical psychologist, a weekly teleconference can do wonders for keeping a remote staff on task – but to do that, you will need to know who’s where and when. Here again, the telephone time card system can pay for itself in one application!

Here are some tips for helping you manage your remote staff. To successfully manage a remote staff, Nelson advises that business managers and owners need to be:

· Consistent in company messaging about goals and protocol.

· Authentic in their communications. If the business is struggling, you don't need to air all the dirty laundry, but it's good to be straightforward about where the company stands.

· Accountable to others. "If you say it, you must follow through with it," Nelson says. "Every initiative left hanging chips away at an owner's credibility."

We also gathered some information from a business expert named Charles Andrew. “Chuck” states that "It only takes five minutes to acknowledge one employee's good deed with an email blast to the entire company. We all have egos and it feels good to be recognized for what you do… Be thoughtful about what kind of incentive system will help your employees meet their goals," Andrew says. "And, of course, it's always good if they can see a straight line from performance to compensation in their paychecks."

The Tele-TimeCard...It's About Time!

What if there were a simple way for your remote employees to clock in? What if there was a time system that employers could access online twenty four-hours a day? Well, there is…and it couldn’t be more simple. It’s an accurate and efficient system, and requires only the telephone.

Telephone time clocks are an excellent option for offsite employers. Offsite managers are often faced with the inability to physically monitor employees or to collect tangible time sheets. As a result of this problem, time and attendance issues may go unnoticed for months at a time, thereby making it more difficult to address and correct the problem. However, with a telephone time card system, employers have instant access to time sheets, creating quick and efficient communication that doesn’t waste time.

After all, what could be more of a headache each month than is dealing with stacks of mailed or faxed in employee time cards? Too much paper makes it easy to miscalculate time and gives dishonest employees an advantage. Traditional time cards, punch cards, and even print outs can be difficult to read and easily manipulated. Even computer time programs can be accidentally miscalculated or programmed with the wrong time zone. With traditional systems, employers have to wait until the end of the month to view and monitor their employees’ time.

Telephone time card systems are an easy way to keep track of employee time in an efficient and timely manner. These telephone systems work in a practical and basic manner…when an employee arrives for work, they dial a certain number to clock in and the time is recorded. When they get ready to leave for the day, they again dial a number to clock out. There is no figuring involved. There is no complicated set of keys to press or time zones and such to confuse the issue. It is as simple as dialing a number.

Subsequently, whenever the remote employer chooses, he or she can view any or all of their employees’ time cards (kept accurately up to the minute within the employees’ internet browser). The tele-timecard is an excellent way to keep up with remote employees during the week. And, the system virtually eliminates discrepancies and problems employees may have with time management!

Accountability Gets a Facelift

As most of us know, in the world of business time is a valuable commodity and now more than ever, employers need to do whatever possible to save time and money. A Phone Time Clock is an excellent way to save time and money for your business, and time is money so start saving now…here’s how.

The best way to be assured your employees are recording and reporting in an accurate manner, then you need to invest in a Phone Time Clock system. A Phone Time Clock is very easy to use and simple to operate. All an employee has to do is simply dial an 800 number to clock into their place of employment. You enter your employee code and location code and that’s it, you are clocked in and ready to start your day.

Here’s another thought; it is very common in today’s world for an employer to live in a different city or state than his or her employees so the telephone time clock just simplifies paperwork for both the employer as well as the employee when it comes to “punching into work.” Why not reduce the stress of being a business owner with the purchase of the telephone time clock? As a business owner you have enough to worry about than adding your employees' hours worked and attendance to the stack and with the use of the wonderful telephone time clock you and eliminate that worry.

With the use of a telephone time clock you will find that keeping track of your employees' actual working time a breeze. It is a simple process that takes the stress of time worked and attendance tracking to a whole new level where you can throw away the old-fashioned way and keep track of your employees via phone time clock.

Wouldn’t you love to rest assured that your employees are putting in the hours they are required to work as well as the work attention they are required to give? The user-friendly phone time card process will ensure that your employees are held accountable for their work performance even when you’re miles away!

Say Goodbye to Time Reporting Errors

When faced with the reality of traveling employees, many employers are concerned with how to go about keeping accurate time reporting records. Some require employees to fill out a manual time card by hand; others require them to email or fax the information to the payroll department before the end of the pay period. This is both inconvenient and the chances for errors and misuse or abuse are extremely high. While nobody wants to believe their employees would take advantage of the situation, the sad truth is that sometimes the temptation can be hard to resist. All of these scenarios can be a thing of the past with a telephone time clock.

When employees travel around the country, it is hard to keep track of hours and locations. Particularly when the traveling work force is large and spread out over many cities and states, keeping track of everyone can be difficult. Having the ease and convenience of a time attendance tracking time clock takes the guess work out of time reporting.

Having a phone time clock to do the dirty work of time tracking can allow an employer to see if employees are making the most out of the time spent working. Times reported and work productivity can be determined by easily checking the information on any computer. If there is any type of discrepancy, an employer can alert the employee of the situation and get it rectified at once. Workers should always be forthcoming and honest about their time spent working away from the office and with an electronic telephone time reporting system in place, there will never be any question about it again.

Purchasing time attendance tracking time clock software from Chronotek.com is an investment in your business that will repay you time and again. Gone are the days spend combing through time reports and questioning honesty and integrity. The information is accurate and cannot be disputed; an employee is responsible for entering the information into a computer database at the beginning and end of every shift worked. There is no more waiting for time reports to come in over email or fax, computer time reporting also saves an employee from having to worry about submitting time cards on time. The hassles and inconvenience of manual time cards are now a thing of the past as businesses everywhere move toward a new trend in time reporting.

Why I Love Employee Telephone Time Tracking

As a small business owner, I find myself frazzled at the end of the week when I have to spend endless hours combing through paper time cards.  When I encountered some errors in employee time reporting, I knew I had to do something to make a change so this type of situation would never happen again.  That was when I did some research and learned of the many benefits of an employee telephone time clock. 

 I found a system that was error-proof and saved me so many headaches it was simply amazing.  I set up the system with relative ease and found that when I had to send my employees on the road to work, it was very convenient for them to call and log into the system and call the same number again once the work day was completed.  With an employee time clock, I never have to worry about time clock errors or overages anymore and the stress, time and money it has saved me are priceless.

 When I use my computer, I can check in at anytime, 24 hours a day, 7 days a week.  My employees have reported they have no trouble at all using the time clock system and rave about how easy it is to use the system.  Gone are the days of worrying about not getting paid for time reporting inaccuracies, they clock in, work their day and simply clock out.  The computer does everything else for them.  I have not had any type of problems with the service and I can even check time card information from any computer, which makes it more convenient when I am working from home.  I cannot stress enough all the various benefits I have experienced from using a time attendance tracking time clock on my computer.

 A Phone Time Clock is something I recommend completely for anyone who owns a business and has traveling employees.  I wish I had checked into the system long ago and not wasted time trying to do all the work by hand manually.  You will completely agree that when you have a computerized time tracking system for your employees, the benefits and costs are well worth the investment.  Time is money, whether in life or business and with time tracking software you never have to worry about the minute details of accurate reporting again.  Check it out for yourself and you are sure to agree.

Time Is Money

You've heard us mention before how beneficial telephone time cards can be for the management of remote employees. We've decided to reiterate some of those points in an effort to help you better succeed in your own field. Success is in invaluable commodity in an economic world gone mad, so consider telephone time cards as a way to keep your own head above water.

One of the best ways to ensure that your offsite employees maintain a certain level of professionalism is to require them to keep track of the time they spend on the job. Unfortunately, this process can be a bit of pain for off-site managers. Telephone time clocks are an excellent choice for employers who are not on site. Without physically being available to monitor time or to collect time sheets, issues with employees may go unnoticed for a month at a time, making it harder to address the problem. With the telephone time system, employers have instant access to time sheets, making addressing employee issues quick and efficient without wasting weeks.

Chronotek has developed a phone in time management program. If you’re struggling to keep track of your off-site employees, phone in time sheets may be just the ticket. Basically, your employees will dial a number when they arrive to work and dial again when they leave, thus allowing you complete access to an accurate and computerized database of your employee’s time management records. What could be easier?

Time is a valuable commodity and now more than ever, employers need to do whatever possible to save time and money. A Phone Time Clock is an excellent way to save time and money for your business, and time is money. A good manager is aware of these factors and will do everything in his or her power to ensure that effeciency is in the forefront of operations. One of our favorite quotes is: “If you don’t know where you’re going, you’ll probably end up somewhere else.” As a manager, this should ring hard and true.

Being an off-site manager means being tough, goal driven, but also fair and organized. Consider phone in time cards in order to improve accountability and organization in your off site and remote employees. From this point on you can take comfort in the fact that you know for sure rather you have an employee that is working the required hours or if you have an employee with an attendance problem. Start using the telephone time clock for your employees today and stop worrying about their hours worked or their attendance.

Telephone Time Management

Any industry that tracks actual time worked can use telephone time cards. It's accurate. Telephone timecards reduce uncontrolled overtime and there is no way to pad the time for the hourly employees. One of the biggest benefits of using telephone time cards is that it keeps profit in the budget.

If your company needs to track employees from remote sites, then this system will allow a licensed provider a caller ID that determines employee location from land-line calls. All kinds of time can be tracked with a system like this, allowing the company to know employees are at the jobsite. It can be used to track work time, sales calls, student hours, and much more.

Telephone time cards are an excellent solution for business that has seasonal employees working only part of the time. Often these systems are a pay-per-use system. The business only pays for the months they use the service. Best of all, there are no start-up fees and no hidden charges.

Companies needing to improve supervisor and employee communication will find great value in the use of telephone time cards. Supervisors can leave voice messages for employees with integrated voicemail. The employees must listen to the message at the next check in or out.

Managers need to know their jobs are covered. The telephone time cards system can send supervisors’ text message alerts when employees don't show up to scheduled jobs. Also, when an employees clock in or out, the manager will know where ever their location is.

In business every second counts. Time is valuable period when linked to payroll and production. With the telephone card system linked to a website designed to minimize the time spent on payroll tasks and accounting, the business will save money.

The telephone card system works by giving supervisors or managers an administration account that is web based. Any computer on the internet will work for tracking purposes. At the click of a button, status of employees can be checked night or day. Supervisors can check to see who is clocked in, where and when they arrived to work and other information quickly.

Employees are required to call a toll free number in order to clock in or out. You monitor the timecard date from you computer and your remote location. It will give the manger eyes in the field. With eyes in the field, management has a much better idea of how to run the business.