Say Goodbye to Time Reporting Errors

When faced with the reality of traveling employees, many employers are concerned with how to go about keeping accurate time reporting records. Some require employees to fill out a manual time card by hand; others require them to email or fax the information to the payroll department before the end of the pay period. This is both inconvenient and the chances for errors and misuse or abuse are extremely high. While nobody wants to believe their employees would take advantage of the situation, the sad truth is that sometimes the temptation can be hard to resist. All of these scenarios can be a thing of the past with a telephone time clock.

When employees travel around the country, it is hard to keep track of hours and locations. Particularly when the traveling work force is large and spread out over many cities and states, keeping track of everyone can be difficult. Having the ease and convenience of a time attendance tracking time clock takes the guess work out of time reporting.

Having a phone time clock to do the dirty work of time tracking can allow an employer to see if employees are making the most out of the time spent working. Times reported and work productivity can be determined by easily checking the information on any computer. If there is any type of discrepancy, an employer can alert the employee of the situation and get it rectified at once. Workers should always be forthcoming and honest about their time spent working away from the office and with an electronic telephone time reporting system in place, there will never be any question about it again.

Purchasing time attendance tracking time clock software from Chronotek.com is an investment in your business that will repay you time and again. Gone are the days spend combing through time reports and questioning honesty and integrity. The information is accurate and cannot be disputed; an employee is responsible for entering the information into a computer database at the beginning and end of every shift worked. There is no more waiting for time reports to come in over email or fax, computer time reporting also saves an employee from having to worry about submitting time cards on time. The hassles and inconvenience of manual time cards are now a thing of the past as businesses everywhere move toward a new trend in time reporting.

Why I Love Employee Telephone Time Tracking

As a small business owner, I find myself frazzled at the end of the week when I have to spend endless hours combing through paper time cards.  When I encountered some errors in employee time reporting, I knew I had to do something to make a change so this type of situation would never happen again.  That was when I did some research and learned of the many benefits of an employee telephone time clock. 

 I found a system that was error-proof and saved me so many headaches it was simply amazing.  I set up the system with relative ease and found that when I had to send my employees on the road to work, it was very convenient for them to call and log into the system and call the same number again once the work day was completed.  With an employee time clock, I never have to worry about time clock errors or overages anymore and the stress, time and money it has saved me are priceless.

 When I use my computer, I can check in at anytime, 24 hours a day, 7 days a week.  My employees have reported they have no trouble at all using the time clock system and rave about how easy it is to use the system.  Gone are the days of worrying about not getting paid for time reporting inaccuracies, they clock in, work their day and simply clock out.  The computer does everything else for them.  I have not had any type of problems with the service and I can even check time card information from any computer, which makes it more convenient when I am working from home.  I cannot stress enough all the various benefits I have experienced from using a time attendance tracking time clock on my computer.

 A Phone Time Clock is something I recommend completely for anyone who owns a business and has traveling employees.  I wish I had checked into the system long ago and not wasted time trying to do all the work by hand manually.  You will completely agree that when you have a computerized time tracking system for your employees, the benefits and costs are well worth the investment.  Time is money, whether in life or business and with time tracking software you never have to worry about the minute details of accurate reporting again.  Check it out for yourself and you are sure to agree.

Time Is Money

You've heard us mention before how beneficial telephone time cards can be for the management of remote employees. We've decided to reiterate some of those points in an effort to help you better succeed in your own field. Success is in invaluable commodity in an economic world gone mad, so consider telephone time cards as a way to keep your own head above water.

One of the best ways to ensure that your offsite employees maintain a certain level of professionalism is to require them to keep track of the time they spend on the job. Unfortunately, this process can be a bit of pain for off-site managers. Telephone time clocks are an excellent choice for employers who are not on site. Without physically being available to monitor time or to collect time sheets, issues with employees may go unnoticed for a month at a time, making it harder to address the problem. With the telephone time system, employers have instant access to time sheets, making addressing employee issues quick and efficient without wasting weeks.

Chronotek has developed a phone in time management program. If you’re struggling to keep track of your off-site employees, phone in time sheets may be just the ticket. Basically, your employees will dial a number when they arrive to work and dial again when they leave, thus allowing you complete access to an accurate and computerized database of your employee’s time management records. What could be easier?

Time is a valuable commodity and now more than ever, employers need to do whatever possible to save time and money. A Phone Time Clock is an excellent way to save time and money for your business, and time is money. A good manager is aware of these factors and will do everything in his or her power to ensure that effeciency is in the forefront of operations. One of our favorite quotes is: “If you don’t know where you’re going, you’ll probably end up somewhere else.” As a manager, this should ring hard and true.

Being an off-site manager means being tough, goal driven, but also fair and organized. Consider phone in time cards in order to improve accountability and organization in your off site and remote employees. From this point on you can take comfort in the fact that you know for sure rather you have an employee that is working the required hours or if you have an employee with an attendance problem. Start using the telephone time clock for your employees today and stop worrying about their hours worked or their attendance.

Telephone Time Management

Any industry that tracks actual time worked can use telephone time cards. It's accurate. Telephone timecards reduce uncontrolled overtime and there is no way to pad the time for the hourly employees. One of the biggest benefits of using telephone time cards is that it keeps profit in the budget.

If your company needs to track employees from remote sites, then this system will allow a licensed provider a caller ID that determines employee location from land-line calls. All kinds of time can be tracked with a system like this, allowing the company to know employees are at the jobsite. It can be used to track work time, sales calls, student hours, and much more.

Telephone time cards are an excellent solution for business that has seasonal employees working only part of the time. Often these systems are a pay-per-use system. The business only pays for the months they use the service. Best of all, there are no start-up fees and no hidden charges.

Companies needing to improve supervisor and employee communication will find great value in the use of telephone time cards. Supervisors can leave voice messages for employees with integrated voicemail. The employees must listen to the message at the next check in or out.

Managers need to know their jobs are covered. The telephone time cards system can send supervisors’ text message alerts when employees don't show up to scheduled jobs. Also, when an employees clock in or out, the manager will know where ever their location is.

In business every second counts. Time is valuable period when linked to payroll and production. With the telephone card system linked to a website designed to minimize the time spent on payroll tasks and accounting, the business will save money.

The telephone card system works by giving supervisors or managers an administration account that is web based. Any computer on the internet will work for tracking purposes. At the click of a button, status of employees can be checked night or day. Supervisors can check to see who is clocked in, where and when they arrived to work and other information quickly.

Employees are required to call a toll free number in order to clock in or out. You monitor the timecard date from you computer and your remote location. It will give the manger eyes in the field. With eyes in the field, management has a much better idea of how to run the business.

Tips for Successful Remote Management

With such an increase in technology and the advancement of telecommunications, it is becoming more prevalent for businesses to maintain multiple locations and to have management staff in a central locale with teams elsewhere. Though this system can be very helpful for many businesses, it does bring along with it some obvious problems. Many managers will say that managing a team from a remote location can be more challenging than any other situation. Since the manager is not physically on-site, situations where employees take advantage of the system can happen easily. Also, the manager loses valuable face to face time that often brings a team together as a stronger work force. There are great hurdles to managing a team remotely, but with a few specific steps, the system can be a great success.

 

     The most important step is to hire the right people. If a manager chooses carefully who to put in their team, they will have a better chance of building a strong working group. It a good idea to hire employees who have a proven track record with the ability to self-manage. Employees who are dependable and trustworthy will work much better in a remote management situation. So, if the manager starts off with a great team, the whole situation will go more smoothly and with less stress.

 

     Another good idea is to invest in tools to make remote management much easier. This would include equipment for video conferencing, instant messaging programs, webcams, and other bits of technology that will help immensely. By having such tools, a manager still has the ability to obtain face time with their employees. It always is a good idea to have time when the employees actually see their manager and vice-versa. And, implementing a system where employees can have one on one private conversation with their manager can prove invaluable. There are times when an employee, for one reason or another needs to speak with their manager alone and they need to be able to have access to equipment to do so.

 

     Since the manager cannot be on location with their employees, they should take more time considering the work their employees do as opposed to how the employee actually does the work. Output is far more important anyway, and a manager who is not physically on-site can only judge their employees work by the work that they produce

Why Should You Choose Telephone Time Cards For Remote Employees?

If you manage a firm that hires off-site employees, you’ve probably spent some time wondering what you can do to make sure they maintain an adequate level of productivity and success, and that their work ethics don’t falter. As an offsite employee manager, you must communicate clearly what expectations you require of your remote workers, not only with this include key milestones, but deadlines and time management as well. 

One of the best ways to ensure that your offsite employees maintain a certain level of professionalism is to require them to keep track of the time they spend on the job. Unfortunately, this process can be a bit of pain for off-site managers. A company called Chronotek has developed a great phone-in time management program. 

With the use of a telephone time clock you will find that keeping track of your employees' actual working time a breeze. It is a simple process that takes the stress of time worked and attendance tracking to a whole new level where you can throw away the old-fashioned way and keep track of your employees via phone time clock.

As we’ve mentioned before, leading professionals in the area of remote employment agree that certain standards and milestones should be observed in remote employees, stating, “the milestones should be firm and short term to ensure that work is acceptable, timely and coordinated with on-site employees. Feedback on progress should be specific, measurable, timely and action-oriented. Above all, your remote workers should feel that they can easily seek out a supervisor for advice, counsel and input.” 

Being an off-site manager means being tough, goal driven, but also fair and organized. To ensure accountability, managers must make sure that goals are clearly stated and put into writing. This will guarantee agreement among all people involved.  One well known statement comes to mind: “If you don’t know where you’re going, you’ll probably end up somewhere else.”

Consider phone in time cards in order to improve accountability and organization in your off site and remote employees. We can guarantee that you’ll be impressed by the ease of use and the accountability provided by the process. With the telephone time system, employers have instant access to time sheets, making addressing all employee issues quick and efficient while ensuring employment accountability and improving employee performance and output – what manager could ask for more?

A Time Clock for Any Distance

Imagine a world where you could actually live in a different city or state then the employees who work for you and still be able to manage their time and the days they miss from their jobs. A world where the question of whether the time submitted was the actual time they showed up for work or whether they had a friend clock them in but then showed up later is answered. Perhaps you have run into the problem of employees leaving their job for longer periods of time than what you allow them.

The days of questioning whether your employees actually worked the correct time or the days of having to rely on the mail or computer to submit the time for each employee are behind you. You can rest assured no matter what the distance is that you are relying on a system that is dependable as well as accurate when you have the assistance of the telephone time clock system in your work place. Your employees can enjoy the simple life of using the telephone time clock to keep the accurate time they work so the questions of being paid for the correct hours they work are behind them as well as the stress of their time worked being submitted in time for payroll.

A whole new world of freedom awaits you and the best part is it is just a few clicks away. Enjoy the experience of working with knowledgeable sales individuals as well as technicians when you purchase your telephone time clock system. Your questions and concerns will be answered immediately as well as the friendly service that you will find when you have questions on getting started with your dependable telephone time clock. For an affordable price you can find the freedom you desire when you own your own business and employee individuals that reside in another city or state no matter what the distance. You no longer have to limit yourself to hiring employees that live within a certain distance from your or your business with the reputable assistance you will find by using the telephone time clock in your business.

Do away with the stack after stack of useless paper from your past system of keeping track of your employees time and make room for expansion in you self owned business when you cut back on cost with the assistance you will find with the telephone time clock. Open the door to financial growth with the cost effective and time saving dependable time clock.