Time Attendance Tracking

What About Location Tracking On Cell Phones?

2010-11-03T14:08:00.001-07:00

Cell phones and mobile devices increasingly utilize GPS (Global Positioning System) technology to track location. With the explosion of “location aware” applications for smartphones, and the rise in the use of GPS devices for navigation, people are growing more and more accustomed to their “smart” devices knowing where they are at all times.

As we are always working to stay on the forefront of development in telephone timekeeping, we wanted to let you know what is on the horizon. We recently launched Mobile Chronotek, and were open to considering new mobile location based technologies as well. With that in mind, we took the time to evaluate the state of location aware mobile technologies, and how they could be applied to the Chronotek system. This research has led us to two determinations:

First- the current location technologies are limited exclusively to the “smartphone” category, which is still a very small fraction of cell phone users in the United States. It is important to note that, for the vast majority of cell phone users without data connected smartphones, location aware services simply don’t work.

Second-Reliability. The Chronotek system is predicated on its ability to be absolutely reliable and accurate. Some of the location aware systems and applications that we tested had great features and were a lot of fun- but didn’t provide the kind of guaranteed reliability we expect from our own service.

So whats the takeaway from this? Technology is always changing rapidly, and at Chronotek we are very proud of how we incorporate these advances into our product. We also remain very committed to maintaining the extraordinarily high standards for reliability and usability that is the hallmark of our system. With these goals in mind, we will continue to monitor the development of cell phone location tracking, and move to incorporate these features when the time is right.

Automated Time Attendance Tracking - An Overview

2010-06-29T14:15:00.001-07:00

Many small businesses still operate on an honesty-based system for time attendance tracking, where employees are simply trusted to have the right amount of breaks daily, and that they are working every minute from the time they clock in to the time they clock out. What these companies probably don't realize is that they can have a much more reliable attendance tracking system, at a very comparable cost to the honesty-based system. And that any investment will actually save money in the long run ... as timecard creep can affect even your most honest employees! Here we take an overview of what makes phone time clock systems such a blessing, even to small businesses.

Advantages of telephone time clocks

Compared to either time-punch cards or manual recording systems, there are several inescapable benefits of phone time clocks with a big influence on the bottom line. These include:

Enabling pay calculations on a minute-by-minute basis, but without increasing payroll complexity or costs
More accurate time recording
Reduction of human error- even honest employees are prone to seeing the wrong time on a clock occasionally
Easily accessible activity data for employees
Fast and simple report generation
Exportable data can be moved to payroll systems without manual re-entry in many telephone time clocks

Components of a phone-based attendance system

Your telephone time clock works on an interaction between the following elements:

Employee ID number
Reader (which you would pay an access fee for)
Communication interface - usually your PC
User interface - which allows you to access data
Data storage, which may be on a server, or your own platform

Security elements

There are also optional elements such as voice recognition services, GPS location and caller ID. Few people realize that voices are like fingerprints - they are completely unique - and there is no possibility of forging attendance in a system that checks that caller ID of the phone, pinpoints its location with GPS tracking, and ensures that the person calling is the person being paid.

Extra features available with some time attendance tracking programs

Time attendance tracking systems have been advancing just as rapidly as the rest of the technological world! They are now much more than expensive ways to look over your remote employees shoulders. You can:

Decrease HR's workload by having employees enter project codes for activity tracking
Check employee status from any smartphone, using interfaces that are designed for mobile devices
Use manual voice verification techniques
Get text alerts at check in and check out if necessary
Send voicemails to remote employees to ensure that everybody receives critical business information.

Employee Motivation: Removing the Need for Time and Attendance Tracking?

2010-06-29T14:14:00.001-07:00

Business profitability is a very tangled, highly interdependent web of different factors. One of the major contributors to either a ballooning bottom line, or a cutback in costs for the same output, is your employee motivation. A mixture of positive and proactive measures to help your employees want to be more productive, as well as 'controlling' strategies that help keep costs tightly reined in, like telephone time clocks for time attendance tracking, seem to work best. Today we check out some simple tips on both the motivating, and the cost-controlling sides of your labour budget.

"The same holds true for work!"

Employee motivation: Simple strategies and home truths

There are seven broad policies and managerial strategies that can help boost your profits, above and beyond the impact that controlling strategies can make. You'll need to do some work to identify how well your business already implements these; however this is a more concise and all-encompassing way to think about motivation.

Positive reinforcement and high expectations: Let your employees know that you expect the best from them ... but make sure you recognize both their achievements and efforts.
Effective discipline: If employees see somebody else getting away with doing the wrong thing, they lose their own motivation to do the right thing.
Treating people fairly: Obviously this one needs some subjective interpretation. The letter and spirit of the law are good guides!
Satisfying employee needs: These can be safety-related, comfort-related, pay-related and recognition-related
Setting goals: It is far easier to motivate someone to work towards a concrete eventuality than to just 'do better'.
Restructuring jobs: Endless restructuring won't necessarily boost profits - but can be a necessary first step before other strategies will work
Instituting performance-based pay: Extra money is a massive motivator for many people to do extra work!

Controlling labor costs: Easy methods

It can be amazing how much difference simple tools for controlling labour costs can make also. Ensure that you:

Require medical certificates for sick leave pay
Institute a telephone time clock system to ensure that employees are paid only for the exact hours they are at work
Always aim to keep existing employees rather than train new ones
Ensure that supervisors have the power to note people not working, and that there is some sort of penalty.

5 Cash-Sucking Employee Problems Solved

2010-05-27T09:42:00.001-07:00

One of the biggest expenses in most businesses is the labor to keep the business moving, so it follows that one of the areas of expenditure with the biggest potential for unplanned (and unnecessary!) blowouts is also the labor force. There are a huge variety of ways in which your employees can actually be cash-suckers, rather than profit makers. Today we look at 5 of the most common cash-sucking employee problems, and how technology and policies like time attendance tracking can solve them.

1. My employees get very little done in a shift

Employee productivity is a complex web of many different factors. Fortunately, motivation very rarely comes directly from being paid more money; unless you are paying your employees far less that they are worth, it is unlikely that you need to pay them more to motivate them. Far better is to offer recognition for a job well done - this will move slowly at first, but will pick up momentum as people starting working better and being recognized more.

2. I'm sure that time-card padding is rife in my company - how can I stop it?

Time attendance tracking with an employee telephone time clock is a fast, simple way to eliminate time card padding. These systems can also automatically calculate employee hours and overtime, and you can check on the status of your employees by phone at any stage of the day.

3. My worker's comp costs are really eating into the budget

No worker wants to be injured - our base instincts simply don't allow us to deliberately seriously hurt ourselves, simply because somebody else will pay for it. So the key is actually reducing the risk of injury; there is an entire field of research in this area to advise you!

4. It seems that my employees have a culture of using up sick days whether they need them or not.

One fast, simple way to dis-incentivize this is to offer a reward of a half-day pay, per sick day left at the end of the fiscal year. You can also require a medical certificate for any sick days used that people are paid for. If people persist in using up all their sick days, consider moving the worst offenders to a casual employment basis.

5. An employee has constant medical problems that force her to take her entire sick leave, carer's leave and stress leave requirements, as well as unpaid leave.

This can be a massive burden on a company, even if the leave is technically due to every employee anyway. Make sure you enforce the need for a medical certificate for any paid leave, and consider instituting a policy that if more than a certain amount of unpaid leave is required, an employee may forfeit their contract.

With the aid of technology like telephone time clocks, and a little thoughtful policymaking, it is relatively easy to turn many cash-sucking employee problems around.

3 More Cash-Sucking Employee Problems Solved

2010-05-17T08:48:00.001-07:00

Employees are a massive expense in a business. Some calculations indicate that an employee needs to be making at least three times their own wage every hour to be profitable to the average company … and if your employees have any motivational or productivity issues, there is little likelihood that they'll be able to perform to that standard. Today we check out common cash-sucking employee problems, and how a range of techniques and technology like telephone time clocks can help.

1. I had to fire an employee that was popular with other staff, and now my productivity has plummeted

Even a telephone time clock won’t save you from the plummeting productivity that de-motivated employees create. Don't try to stop other employees communicating with the fired employee - this will create doubt about your correctness in their minds. If the situation was so bad that you needed to fire the employee, there is every chance that the employees knew all about the problems too, and will eventually come round.

2. Some employees don't always hold themselves to the highest moral standards, and this affects the ones that do

Seeing people get away with unethical behaviour is a major demotivator for many employees. If you know about the behavior, all you do is make sure that it has consequences - a disciplinary hearing, a warning, or at worst, firing.

3. My employees keep alienating customers!

This is one of the most insidious cash-sucking problems. Timecard padding might cost you a few dollars a day or fifty dollars a week, but losing a customer could cost the business thousands over its lifetime. And whereas time card padding can be easily dealt with through telephone time clocks, bad customer service is harder to identify and correct. First, make sure employees know how to handle customers - teach them the basic customer service principles. You could also consider implementing a bonus system, whereby keeping customers happy or getting a good testimonial is worth a bonus.

It is always worth instituting a probationary period, and being extra-careful on hiring also, to make sure these problems don't develop in the first place!

Keeping it Simple

2010-04-26T12:22:00.001-07:00

I am the payroll clerk for a busy cabinet making company. Most of the employees work away from the main office and it’s always a stressful task of gathering time cards in order to do the payroll. It is very time consuming and aggravating to have to figure out how many hours each person worked when they don’t actually come into the office and clock in or out. Most of them just write down their time and turn it into me; there are always those who forget to do that or forget to write down their time and they simply guess. After several years of fighting with the workers I insisted that my boss find a different system for keeping time. That’s when I suggested the telephone time clock system and I’m happy to say he listened to me and had it installed.

The old employee time clock system, which was really never used with our company, was not a system that made sense. If one of the workers needed to be thirty miles out of town to work on a job, it made no sense for him to come into the office and clock in on the time clock and then head to the job site. With the new system we have now, workers simply call the number they are given whenever they reach the job site as well as when they leave for lunch or leave at the end of the day. It is an excellent tracking system that has made my life so much easier and has eliminated 99% of the stress involved in doing payroll.

The telephone time clock works for our company because it keeps track of not only the time an employee works at a certain job but also where that employee is at any given moment during the day. We have over one hundred employees and can be working up to twenty different jobs every day. It’s almost impossible to keep up with where everybody is but with this system all I have to do is punch in their key code and it tells me the location of that employee when he/she called in. This system is an excellent tool to use to measure the length of time that employee spends on certain jobs which helps us to give our clients estimations as to how long it will take to complete a job. I’m very thankful my boss listened to me and made my job much easier to deal with.

Getting my Hours Straight

2010-04-15T19:25:00.001-07:00

I work for a company that goes on the honor system for doing payroll instead of having a time clock system. We were to keep track of our hours and turn in our slip at the end of the pay period. For as long as I was doing this it always caused some kind of problem. I wrote down the time I walked in the door, what time I took lunch, and what time I left for the day. I never added more minutes to my time; I never even rounded up like so many other people would do. It seemed like every pay period they had some kind of question concerning my time. It was a never ending battle and I was getting very tired of it.

A friend of my husbands who owns his own business told me about the telephone time clock that he uses in his office. The employees just call the number associated with their employee number and their time in and out is recorded. At the end of the pay period the payroll clerk can have all the data sent to her and all the guess work is eliminated. It’s still based on an honor system but at least the information is in black and white and is hard to dispute.

I brought all the information to my boss and they finally installed the time attendance tracking program for us to use. It has been six months since we began using it and not once has there been a problem with my check. My life is so much less stressful now that I don’t have to keep up with my own time; I just make my call and forget it. More small businesses should consider using this type of program for keeping up with employees times; it’s been a wonderful addition to our office.

Farmer Reaps Profits with Telephone Time Clock

2010-03-22T19:11:00.000-07:00

Here’s what Robert, a satisfied customer and California farmer, recently shared with me:

“As a farmer specializing in fruits and vegetables, I manage considerable acreage across several farms scattered throughout central California. At peak times during the year I have hundreds of people working under me, with the accompanying rise in administrative time for all tasks, including time attendance tracking for workers at various locations.

“Most of my employees are temporary, and at harvest time our work schedule becomes very intense, with variable hours of work per day. This creates a burden for my field supervisors, especially since they also have to travel between multiple distant locations while managing people, produce, transport, and some customer interactions. At that moment time really is money for me as it is for many growers who count on their harvests as their chief source of income. These are the weeks in which we need to maximize our direct money-making opportunities! Struggling with administrative tasks like time-keeping can be aggravating since of course the records must be totally accurate!

“We farmers who grow plants do not have the luxury that traditional plant managers have to create and enforce a regular schedule! Mother Nature dictates when strawberries or lettuce or other crops must be harvested—and often with little notice. There are days, for example, when we need to rush to harvest for one reason or another, perhaps changes in weather. At other times conditions force us to extend the hours and continue until dusk.

“Although my supervisors are very capable, we recently realized that the time had come to delegate the time-keeping task in order to make better use of their skills and time while actually improving the system—without adding another person to the payroll. In other words, we became more profitable almost overnight with a new kind of employee time clock!

"“We have found that the incorporation of Telephone Time Clock has solved our problem almost like magic. We simply installed or made available a phone on each farm, and upon starting and finishing work, each worker calls into the central number to identify himself or herself. That’s all there is to it. This generates a reliable, far more accurate record than manual records while eliminates misunderstandings as well. My foremen are especially grateful because it frees them to do the kind of tasks that they like best instead of pencil pushing.

“News travels, and several neighboring farmers starting to consider how incorporation of the system for next season. I wish them all the success that we have enjoyed!”

Thanks, Robert, and happy harvesting!

Home Business Solution

2010-03-16T19:16:00.001-07:00

I have a small but profitable home business in which I employ three other people. I have never had a typical employee time clock for my employees to clock in with. I’ve just always written down their times on a piece of paper and then calculated their times at the end of the pay period. Recently, however, I decided I needed a better way to keep track of their time so that I always have a good reliable method to keep on record and to make pay day a lot less stressful.

I installed what is known as the telephone time clock that allows my employees to call a number to clock in and out of work. The data is stored for me off site and sent to me electronically when I am ready to do payroll. I no longer have to worry about if I wrote down their times or not; the phone in system is much easier and a more professional way to do my bookkeeping.

This system is an excellent time attendance tracking method that allows my employees to take it upon themselves to call into the system when they come on the clock and go off the clock. They can call from anywhere and since my home business encompasses the fifty acres of land I own, it’s nice that they can go straight to where they need to go without checking in with me first. They just call into the system and then go straight to the work site. It has saved a great deal of confusion and frustration for us all.

I think this is an excellent alternative to the normal time clock so many companies utilize. I can see how this system will become very popular among business owners who rely on their employees to be on work sites that are away from the office.

The Time Keeper

2010-02-18T18:44:00.000-08:00

I am the head of payroll for a very large company. We employ over two hundred people whom don’t all work at the home office. We have several different branch offices but payroll comes from just one office; my office. If you have ever had to gather information from the employee time clock you know this is no easy task; especially when there are other offices around the county.

There are many times employees forget to clock in or they are out on the job site without ever checking in at the office. They have to write down their time and sometimes they just forget. This became a big hassle. Finally I got my boss to begin using the telephone time clock where all the employees call in to clock in and clock out. It’s simple and takes less time than actually clocking in the old fashioned way.

At the end of the pay period I can get all the data from all the employees in one click of the mouse. It lets me know exact times to the second and tallies up all the numbers for me. It has made my job so much easier and less stressful. I don’t know how we ever got along before we got the phone time clock system; I would spend the entire day doing payroll while all my other duties piled up.

The employees don’t mind making the call every day and it sure helps us to know who is working where and for how long. There are times when we absolutely need to know who was working on a certain job and all we have to do is check the time attendance tracking data to get the answer. There is no more guess work about it. I don’t stress about doing payroll anymore.

Controlling the Time

2010-02-16T12:45:00.001-08:00

My husband and I own a rather large construction company. We have many different projects going on at the same time and many employees who are assigned to remote sites away from our office. Sometimes the jobs we do are out of town, which makes it impossible for our employees to actually clock in. Keeping up with payroll was a real hassle especially when many of our employees work a great deal of over-time. A year ago I took care of that big problem by using a telephone time clock system. This has eliminated 99% of the stress associated with payroll. Our employees simply call to clock in and out and their time is recorded and sent to me daily.

Running a business is difficult and when you have well over a hundred employees the difficulties multiply daily. Time attendance tracking lets us know exactly when and for how long each of our employees are working. We even added some additional information to each of our employee’s time clock profiles that tells us the rate of pay they make. This system has made our lives so much less stressful and has made payroll a much more pleasant task. It used to take me an entire day to figure out time sheets; now I just print off the information from the phone time clock and most of my work is done.

I highly recommend this time-saving product for any company, especially if you have employees that work off site from your main office. The telephone time clock system that we began using has been the difference between hours and hours of tedious work and just clicking a few buttons and having all that information in one report. We’ve also saved thousands of dollars in over paying our employees who were simply guessing how many hours they worked. Now we know exactly how many hours have been worked and all the guessing is behind us.

5 Important Time Management Strategies for Employees

2010-01-19T09:59:00.001-08:00

If we were able to put a tiny, automated on/off switch inside every employee's head, and run checks on how many hours of the day they are focusing on work for, the results would probably astonish both employers and employees! Even if Facebook is blocked from work computers, there are high levels of supervision and employees must leave their phones somewhere away from their workstation, there is plenty of unproductive time at work … and most businesses don't have anything close to this strictly controlled atmosphere. Nor would they want to! Today we are looking at simple, proactive solutions to the productivity dilemma (including telephone time clocking), plugging some obvious holes so that brain breaks are no longer company-killers.

Activity logs

These are as close as we can get to having that magical automated on/off switch inside the brain. Logging the amount of time spent on each activity, not just for the entire day at work, helps identify slow spots and difficulties. When we have to write down how much time was spent on something, we are much more accountable for it. Manual systems can work well, but automated systems, like a micro-version of telephone time clocking, are the ideal solution.

Telephone Time Clocking

According to rounding rules at both federal and state levels, rounding might be permitting your employees to be paid for up to fifteen minutes a day when they aren’t even on the work premises. Implement systems like telephone time clocking to plug this obvious productivity hole.

Prioritization

Effective managers use this tool all the time -- get the most important thing done first. If your employees don't have all the information necessary to decide what tasks on their list are the most important, managers should be helping them decide. This can be done at weekly, daily or monthly meetings.

Managing Interruptions

Interruptions can be even more devastating to a company budget than manual time cards and their daily fifteen minute inaccuracies. We havetelephone time clocking as a set process to manage the signing in dilemma -- but no set rule for dealing with interruptions. It simply has to become a part of company culture that employees interrupt each other as little as possible. Questions can be left at a central spot rather than asked as they come up, for example.

United States Timecard Laws

2010-01-10T20:23:00.001-08:00

In a highly developed society, you'll find that legislation and regulation in many areas is increased. Business is an area of society that is hard hit with regulation, and people can study business law for years and still not have a comprehensive understanding … and that is only the legal system for one country! You may not realize the extent of laws that relate to timecard provisioning and use in the United States. Today we are looking at the laws themselves, and how telephone time clocking can help employers comply with their obligations with a minimum of fuss, effort and financial investment.

Federal versus state laws

We are looking at federal laws with regard to timekeeping for employees today; however, many states have laws that are stricter than those imposed at the federal level. You must always go by the stricter principle, so check with a local employment law expert to ensure that you are complying the relevant standard.

Types of timekeeping

Almost any type of timekeeping is permitted under federal law, as long as it is an ACCURATE representation of the time worked by a particular employee. So, even the most low-tech methods, like pen and paper are allowed. Of course, you will have process and operational considerations when you choose a method of timekeeping -- low-tech isn’t necessarily best. Telephone time clocking is one of the most accurate, indisputable methods available. Methods may include:

Pen and paper
Timecard punch machine
Electronic badge readers
Scanners
Telephone time clocking

Who are the laws directed at?

Employees that are entitled to overtime pay are the target of most timekeeping laws in the U.S. However, employees that are exempt from being owed overtime still need to keep accurate time records for sick pay and leave purposes.

Who is responsible for the accuracy of the records?

Given the fact that low-tech methods of timekeeping are perfectly lawful and it isn't reasonable to ask a manager to record every employee coming and going, it is the employee's responsibility to make sure timecards are accurate. Unfortunately, there are too many ways in which they can be inaccurate by just a little bit … costing corporations a lot of money!

Rounding

According to federal law rounding on time cards is allowed, as long as it doesn’t unduly benefit the employer and it balances out over time. The problem with this policy is that there is no way to know (without extensive monitoring) in a manual timecard system whether it actually does balance out. Telephone time clocks overcome this difficulty for employers.

The Technology Behind Phone Time Clocks

2009-12-15T11:44:00.001-08:00

It's a wonderful thing when technology works in your favor, isn't it? One way managers can have that experience is with a phone time clock. Thanks to an old-school standard, the telephone, and modern-day Internet capability, telephone time clock systems are extremely simple and effective. Just in case you're wondering if phone-based time attendance tracking would work for your company, here's a quick review of the technology behind these innovative systems.

Telephone time clocks require, as we mentioned, only a telephone and access to the Internet. Here's where the telephone portion comes in:

* Employees at remote locations or seasonal employees call a toll-free number to start their shifts.
* They key in their employee and location codes to register their attendance.
* When their shift ends, they again call in and key in the same information and the hours worked are automatically calculated.

But how does the Internet come into play?

* Individual accounts are set up for every company implementing this type of time attendance tracking.
* The server which houses the phone time clock software also stores each employee's hours.
* Managers and payroll department staff for each company can log in twenty four hours a day, from any Internet-compatible computer, to check real-time employee attendance.
* Via the Internet, it's also possible to log in, print time cards and review historical data for all employees.
* In a top-quality phone time clock system, the central server synchronizes itself daily to ensure complete accuracy.

So, what does all that well-blended technology really mean for frustrated managers? For one thing, being web-based means being able to manage remote locations from a central office (or even from home!) It means not having to call in and verify with shift managers that a full crew has reported for duty.

It means saving your payroll department hours of time chasing time cards, recalculating inaccurate time records and waiting for manager signatures. It can also mean a gold star in some manager's file if she's the wise person who suggested this time-saving, budget-conscious innovation.

Thanks to the amazing flexibility of the Internet and almost universal access to telephones, phone time clocks work, period. Very large companies and small, single owner firms have benefited from the technology that makes this all possible. Do your homework and find the righttelephone time clock system for your firm. Technology just made your life a whole lot simpler.

A Day in the Life of a Payroll Manager

2009-12-10T11:24:00.001-08:00

Tick, tick, tick...your time clock is counting down the time to your next payroll, and you're missing timecards AGAIN. Why didn't you listen when you heard about that new telephone time clock system last month? If you had, your life as a payroll manager could be so much different right now.

For one thing, you wouldn't be grinding your teeth chasing timecards, because your offsite employees would be calling in to a phone time clock system instead of punching in. They'd simply call in to a secure line (that lets you check where they're calling from) and record exactly when they arrived at work.

Imagine how much less-stressed you'd be right now, if only that phone-based time attendance tracking system was in place. No more calling employees and managers at remote locations, begging them to deliver the timecards that are holding up payroll.

No more driving around from store to store, hoping all the timecards you need are up-to-date and signed by a manager. And here's a really big difference -- you'd no longer be held captive by timecards that need corrections!

How, exactly, would a day in the life of a payroll manager look in a telephone time clock world? Imagine logging in to a secure website and seeing displayed, with a few clicks of the mouse, real-time payroll data for the current time period.

Picture printing every employee's time card, no matter where they work, on your own desktop printer. Allow yourself to feel how wonderful it would be to never have to track down a manager again in order to verify a timecard.

Right now, you may be saying, "Nothing is that simple. They just don't understand how difficult payroll processing is!" You're correct, in the old-school, mechanical time clock world, payroll processing can be a real pain. Chasing timecards, requiring manager signatures, manually calculating time worked and, finally, beginning to feed each employee's time into some sort of payroll system. With all that hassle, it's a wonder any company is able to hire someone to process payroll!

But that's definitely a thing of the past. Your life as a payroll manager can be transformed by the implementation of a phone time clock system. With a little initial training, every employee will learn to love not having to keep track of their timecard. Every manager will appreciate not having to calculate, verify and sign those timecards, too.

And you, my friend, will be free to actually manage the payroll process instead of chasing timecards. Your payroll clerks will no longer have to cower outside your door, afraid to tell you that payroll's going to be late, again. A click here, a report there, and this week's payroll's on its way to being finished. Now, isn't that a nicer sort of life to contemplate?

Using a Telephone Time Clock

2009-11-18T20:23:00.001-08:00

With many businesses trying to cut costs with the struggling economy, business owners are looking for new and innovative ways to improve the bottom line. There now has been an increased interest in money saving ideas and tips. With this being said, many business owners have switched to using a Telephone Time Clock.

A telephone time clock can help business owners to keep an accurate record of the amount that an employee away from the office has worked. This system can help business owners from overpaying employees, reducing the payroll costs. It also gives the employees an accurate record of the hours they have worked during a pay period.

Sometimes with traditional time clocks, employees can pad their time card, costing the business owner thousands over a period of time. Using this type of system for Time Attendance Tracking can drastically reduce if not eliminate these types of problems. This means more money saved by the business owner every month.

Many companies are trying to become more environmentally aware and are looking for greener ways to run their businesses. By using a telephone time clock there are no traditional time clock machines to purchase or paper time cards. This saves money in having to purchase these items and keeps using paper products down in the office. This has made using a telephone time clock better for the environment.

A Phone Time Clock is also easy for employees to use. It is very simple to operate -- if an employee can use a telephone, then they can use a telephone time clock. All an employee has to do is dial a toll-free number in order to clock in or out. This makes it easier for employees that work from home or have to travel for work.

The employer and the employee are able to view the time worked 24 hours a day. All that is required to do this is having access to the internet. This helps both the employee and the employer to keep track of the time worked during the pay period and keeps time worked disputes down to a minimum.

Companies that have started using a Phone Time Clock find that the system works very well. Business owners have seen a reduction in overpaying employees. The system is easy to operate and employees can keep track of their own hours. It is also a green product that helps the environment. A telephone time clock has helped many businesses to run more efficient and has helped companies save money.

Keeping Track of Employee Hours

2009-11-08T15:51:00.001-08:00

Five years ago my husband and I decided to open up our own catering service. We could not afford to hire any employees at first. It took us almost two years to establish our catering company and build up our client base. Finally after working many hours and with a lot of hard work, our business grew rapidly. We knew then that it was time that we hired some employees to help with the many weddings and parties that were booked.

My husband soon hired ten employees to help us keep up with the demand. We thought this was great, until trying to keep track of the hours each person had worked each week. This became a huge hassle with all the employees not working in the kitchen at the same time and traveling to each job site. We ended up over paying many of them and that cut into our profits. We were in search of a better way to keep track of our employees' hours.

A friend of ours who owned a huge florist shop in the area told us how he kept track of his workers hours every week when they were setting up flowers for weddings and parties. He said the solution was simple. What we needed was a Telephone Time Clock. That was how he kept labor costs down and had an accurate account of the hours each employee had worked each week.

My husband and I decided that this was the system that we needed to implement in order to keep an accurate record of each workers hours. We quickly put the Phone Time Clock into use the following week.

Our employees had no problem with the new clocking-in procedure. In fact, our hard working employees loved the new way that they could clock in and out. It made it so much easier on everyone and our receptionist was thrilled about how it had simplified her job at our catering company.

Our Time Attendance Tracking is so accurate now that we are now seeing an increase in our profits due to not overpaying our employees. This has made us both very happy and has helped us to focus more on our catering business. Our employees are happier too with the new time clock procedure.

Since using this system, it has saved us time and money. We like the new system so much that we have recommended it too many of our friends that are in the party planning business. They love the system as much as we do.

Reduce Remote Employee Babysitting with a Phone Time Clock

2009-10-21T19:14:00.001-07:00

What could be more aggravating for a manager than the following scenario? You're safely home and ready to sleep when a night shift manager at a remote location calls in to say she's ill. Since her crew is relatively new, you check in with that office only to find that no one is answering the phone. Panicked, you climb out of bed and drive across town to find everyone working peacefully!

How could this scenario have been improved? Three words: Telephone time clock. Had your company already had in place a phone time clock system, the scenario would have been much different.

For instance, not every manager remembers to call in immediately when she's ill. Not to worry; a telephone-based time attendance tracking system can alert you by email when someone fails to report. Even if the manager hadn't called, you would have been aware of the situation.

The second way things would have been different with a phone time clock is that, rather than calling frantically to learn if employees were on the job, you could have learned their status online.

Telephone time attendance tracking systems are linked to an online interface for management. Once you learned of the manager's absence, a simple glance at the location's logins by phone would have told you that everyone was in place.

These terrific timekeeping systems, can't, of course, deal with the issue of employees who don't answer the phone! But in this case, you could have made a different decision about whether to race across town in the middle of the night.

This is all possible because each employee calls in to a central number and their time in and out is logged immediately in a web-based database. As a manager, you have employee time information from every office at your fingertips. Dealing with employee shortages is made so much easier when you learn, real-time, who's absent.

What a sane, orderly way to do business! If your company has remote locations and you're struggling to know if they're always fully-staffed, a telephone time clock can definitely restore your sanity.

Finding the Perfect Employee Time Clock

2009-10-15T20:52:00.001-07:00

When my best friend and I decided to open up our small web design business, we did not expect to grow into a huge company. With the growth of our computer-based business came new and larger responsibilities. Many of the new responsibilities entailed keeping track of multiple clients to keeping accurate records of employee time recording.

My business partner and I were fine at first with juggling all of our clients, but we were having problems keeping accurate records of our employees who wanted to work from home. This problem was a big thorn in our side. We tried several different methods such as the traditional punch time clock to even having them write down their times in a log book. None of these methods were accurate and we ended up overpaying several of our employees that worked at home. We were on a search to find a solution to this problem.

One day during a business lunch with a regular client, the conversation turned towards finding new and innovate ways to increase employee productivity and also save money while doing this. The client informed me about a great company called Chronotek that he had been using to keep track of employee hours. He said that it was a service that is a

telephone time clock that uses a toll-free phone number that employees use to clock in and out from home. This grabbed my attention immediately and I could not wait to check this innovative service out and share the information with my business partner.

When I shared with my business partner what the client had been using for time attendance tracking in his business, she was intrigued. We went to the website and did a little research on this service. After checking everything out and reading the testimonials, we both knew that this was the perfect solution to our problem.

The Phone Time Clock has now been in use in our web design business for six months. Our employees now find it much easier to clock in and out with this groundbreaking invention. My business partner and I have also noticed that all of our employees are much happier using this simple system. The ease of access of the system makes it easier to keep track of payroll and has saved us thousands of dollars over the past six months. We could not have found a better solution to our problem and recommend it to all of our clients dealing with the same type of problem.

How Telephone Timekeeping Improves Response to Official Requests

2009-10-14T15:31:00.000-07:00

Complying with official requests for payroll information can be very difficult with a paper-based timekeeping system. For example, if an employee files a complaint with a government agency about the way they are being paid, timecards must be gathered and copied at that agency's request. Using a telephone time card system with online access to records makes compliance much simpler.

You may not have yet experienced a request of this kind. Many companies, however, have felt the pain of responding to an official request for records for workers compensation reviews, wage and hour disputes or even an audit by the home office. Another reason an official request might be received is in the event of a lawsuit, when payroll records for a specific employee or group of employees are subpoenaed.

Firms with far-flung employees who bring in handwritten timecards are especially vulnerable when this type of request is received. Another possible obstacle is that those timecards might be sent to yet another location for storage. To determine your own exposure, why not take a quick look at how your payroll records are being collected, calculated and stored. Within your present system, would you be able to respond quickly to such a request?

Your payroll manager may reply with a terse, "I know where everything is stored, don't worry about it!" The problem is that filing systems tend to change when managers leave. Having the ability to retrieve records from a phone time card system does two things; it creates a backup to physical records being stored, and it counteracts the quirks (and failings) of individual employees.

Believe it or not, many companies that thought they had a system in place for quick retrieval of original time records have been stunned to find that records have been damaged or misfiled. In compliance situations, you must also be able to produce proof that records have been stored in a way that prevents tampering. A secure online database from which only specific employees are allowed to retrieve and print time records makes this much easier.

Simply put, a telephone-based time attendance tracking system is one in which an employee calls into a phone system and reports her stop and start times for each shift worked. From those phone calls, an online database of time records is created from which timecards can be printed and real-time payroll data managed.

None of us who own or manage a business wants to believe that we might be the subject of a regulatory audit or investigation. In today's highly-sensitized workplace, however, compliance with a whole host of payroll and benefits regulations is a formidable job. Knowing you have at your fingertips the records you need lessens the load significantly.

Why wait until you're unable to provide verifiable employee payroll data quickly? A phone time clock system with online storage of employee time records can easily keep you ahead of the curve.

Keeping Tabs the Easy Way

2009-09-27T16:10:00.001-07:00

Managing remote employees has become a topic of interest for us as we explore opportunities available in the world of telephone monitoring. One of the most common concerns managers face when it comes to the maintenance and management of remote employees is keeping track of who is doing what. A telephone timecard system like the one developed by Chronictek is a useful way to keep track of which employee is completing what task at any given time. In fact, keeping employees accountable for their actions should be a number one goal of any manager.

As a management professional, you should pay special attention to the work ethic harbored by each of your employees. Unfortunately, when managing a telecommuting staff, keeping track of these work ethics is a more difficult and easier said than done. However, enlisting the use of the telephone timecard system will help you to keep track of whether or not your employees are where they say they're going to be.

The telephone time card is simple, easy to use, straightforward, and virtually foolproof. Not only will the enlistment of the telephone timecard system help save you money, it will also help you save quite a bit of trouble when it comes to monitoring and maintaining your telecommuters.

Telephone time card systems are easy ways to keep track of employee time in an efficient and quick manner. When an employee arrives for work, they dial a certain number to clock in and the time is recorded. When they get ready to leave for the day, they again dial a number to clock out. There is no figuring involved. There is no complicated set of keys to press or time zones to confuse the issue. It is as simple as dialing a number.

Then, whenever an employer chooses, they can view any or all of their employees’ time up to the minute in their internet browser. This is an excellent way to keep up with employees during the week. It will help determine who is getting to work early or late on a day-to-day basis instead of having to wait for a monthly report. And the system virtually eliminates discrepancies and problems with dishonest employees.

Don't spend another day wondering whether or not you've got all your ducks in a row, and instead, rest assured in your ability to monitor your telecommuters with ease and convenience.

Don't Just Be Busier- Be SMARTER

2009-09-08T09:31:00.000-07:00

So, you’re trying to maximize your profits by using remote employees, that’s awesome…but to do it right, you have to do it smart.

There are quite a few things that will help determine how productive your remote employees will be. So the next time you’re meeting with your remotes, or your simply delegating and setting goals, suggest that your staff set aside a plan every day. This is another area where using a phone-in timecard system can be helpful – organization is key. If you organize a plan based on your daily needs, and stick to it, you'll find that your productivity levels increase as well. Instead of wasting time wondering what you should be doing, you can simply check new items off your list.

Basically, the best way to ensure productive home business is to organize, plan, and avoid distraction. Do your best to set up your home office in an area that will cultivate a thriving online business. After all, as in most things, you're only going to get out of it what you put into it. If you're spending all your time folding laundry and no time working, you're not going to make very much money.

Aside from tools like the phone timecard system, one of the first things to remember when setting up your home office is to avoid high traffic areas and choose a location that is relatively quiet.

Many of your employees will set their home office in the kitchen or living room and find themselves totally distracted day in and day out. Complete distraction is a bad idea for those of us trying to operate an online or remote business. So, if you can set up a separate area in a back bedroom or a private den, chances are your productivity will improve. Another key to successful home office operation is to maintain a certain level of organization.

It’s good idea to keep your home office strictly your home office. For example, in the area where you operate your online business, avoid personal distractions like your bills, children's report cards, and other things that don't have anything to do with your online opportunities. Avoid clutter and keep your desk as clean and clear as possible.

There’s no limit to what you can do when you’re organized and ready to tackle smart business. The key to running a remote business successfully is to work SMARTER, not HARDER!

Be Your Own Business Expert

2009-08-13T19:31:00.001-07:00

Managing remote employees can be a challenge, so in order to provide you with some of the most beneficial information we can find, we turned to not just a management expert, but a clinical psychologist!

If you’ve never read the book The Power of Appreciation in Business, and you’re managing a company that employs remote staff, you should consider the following information as vital to your success.

First of all, managing a remote staff means keeping tabs on that staff. A company called Chronotek has devised a way for you to do just that through the use of telephone time cards. Telephone time cards will allow remote employees to punch in and out effectively no matter what time zone they’re in…but that’s not all;

According to Noelle Nelson, the aforementioned clinical psychologist, a weekly teleconference can do wonders for keeping a remote staff on task – but to do that, you will need to know who’s where and when. Here again, the telephone time card system can pay for itself in one application!

Here are some tips for helping you manage your remote staff. To successfully manage a remote staff, Nelson advises that business managers and owners need to be:

· Consistent in company messaging about goals and protocol.

· Authentic in their communications. If the business is struggling, you don't need to air all the dirty laundry, but it's good to be straightforward about where the company stands.

· Accountable to others. "If you say it, you must follow through with it," Nelson says. "Every initiative left hanging chips away at an owner's credibility."

We also gathered some information from a business expert named Charles Andrew. “Chuck” states that "It only takes five minutes to acknowledge one employee's good deed with an email blast to the entire company. We all have egos and it feels good to be recognized for what you do… Be thoughtful about what kind of incentive system will help your employees meet their goals," Andrew says. "And, of course, it's always good if they can see a straight line from performance to compensation in their paychecks."

The Tele-TimeCard...It's About Time!

2009-07-31T09:25:00.001-07:00

What if there were a simple way for your remote employees to clock in? What if there was a time system that employers could access online twenty four-hours a day? Well, there is…and it couldn’t be more simple. It’s an accurate and efficient system, and requires only the telephone.

Telephone time clocks are an excellent option for offsite employers. Offsite managers are often faced with the inability to physically monitor employees or to collect tangible time sheets. As a result of this problem, time and attendance issues may go unnoticed for months at a time, thereby making it more difficult to address and correct the problem. However, with a telephone time card system, employers have instant access to time sheets, creating quick and efficient communication that doesn’t waste time.

After all, what could be more of a headache each month than is dealing with stacks of mailed or faxed in employee time cards? Too much paper makes it easy to miscalculate time and gives dishonest employees an advantage. Traditional time cards, punch cards, and even print outs can be difficult to read and easily manipulated. Even computer time programs can be accidentally miscalculated or programmed with the wrong time zone. With traditional systems, employers have to wait until the end of the month to view and monitor their employees’ time.

Telephone time card systems are an easy way to keep track of employee time in an efficient and timely manner. These telephone systems work in a practical and basic manner…when an employee arrives for work, they dial a certain number to clock in and the time is recorded. When they get ready to leave for the day, they again dial a number to clock out. There is no figuring involved. There is no complicated set of keys to press or time zones and such to confuse the issue. It is as simple as dialing a number.

Subsequently, whenever the remote employer chooses, he or she can view any or all of their employees’ time cards (kept accurately up to the minute within the employees’ internet browser). The tele-timecard is an excellent way to keep up with remote employees during the week. And, the system virtually eliminates discrepancies and problems employees may have with time management!

Accountability Gets a Facelift

2009-07-27T20:32:00.001-07:00

As most of us know, in the world of business time is a valuable commodity and now more than ever, employers need to do whatever possible to save time and money. A Phone Time Clock is an excellent way to save time and money for your business, and time is money so start saving now…here’s how.

The best way to be assured your employees are recording and reporting in an accurate manner, then you need to invest in a Phone Time Clock system. A Phone Time Clock is very easy to use and simple to operate. All an employee has to do is simply dial an 800 number to clock into their place of employment. You enter your employee code and location code and that’s it, you are clocked in and ready to start your day.

Here’s another thought; it is very common in today’s world for an employer to live in a different city or state than his or her employees so the telephone time clock just simplifies paperwork for both the employer as well as the employee when it comes to “punching into work.” Why not reduce the stress of being a business owner with the purchase of the telephone time clock? As a business owner you have enough to worry about than adding your employees' hours worked and attendance to the stack and with the use of the wonderful telephone time clock you and eliminate that worry.

With the use of a telephone time clock you will find that keeping track of your employees' actual working time a breeze. It is a simple process that takes the stress of time worked and attendance tracking to a whole new level where you can throw away the old-fashioned way and keep track of your employees via phone time clock.

Wouldn’t you love to rest assured that your employees are putting in the hours they are required to work as well as the work attention they are required to give? The user-friendly phone time card process will ensure that your employees are held accountable for their work performance even when you’re miles away!

Say Goodbye to Time Reporting Errors

2009-06-15T20:21:00.001-07:00

When faced with the reality of traveling employees, many employers are concerned with how to go about keeping accurate time reporting records. Some require employees to fill out a manual time card by hand; others require them to email or fax the information to the payroll department before the end of the pay period. This is both inconvenient and the chances for errors and misuse or abuse are extremely high. While nobody wants to believe their employees would take advantage of the situation, the sad truth is that sometimes the temptation can be hard to resist. All of these scenarios can be a thing of the past with a telephone time clock.

When employees travel around the country, it is hard to keep track of hours and locations. Particularly when the traveling work force is large and spread out over many cities and states, keeping track of everyone can be difficult. Having the ease and convenience of a time attendance tracking time clock takes the guess work out of time reporting.

Having a phone time clock to do the dirty work of time tracking can allow an employer to see if employees are making the most out of the time spent working. Times reported and work productivity can be determined by easily checking the information on any computer. If there is any type of discrepancy, an employer can alert the employee of the situation and get it rectified at once. Workers should always be forthcoming and honest about their time spent working away from the office and with an electronic telephone time reporting system in place, there will never be any question about it again.

Purchasing time attendance tracking time clock software from Chronotek.com is an investment in your business that will repay you time and again. Gone are the days spend combing through time reports and questioning honesty and integrity. The information is accurate and cannot be disputed; an employee is responsible for entering the information into a computer database at the beginning and end of every shift worked. There is no more waiting for time reports to come in over email or fax, computer time reporting also saves an employee from having to worry about submitting time cards on time. The hassles and inconvenience of manual time cards are now a thing of the past as businesses everywhere move toward a new trend in time reporting.

Why I Love Employee Telephone Time Tracking

2009-06-05T13:48:00.001-07:00

As a small business owner, I find myself frazzled at the end of the week when I have to spend endless hours combing through paper time cards. When I encountered some errors in employee time reporting, I knew I had to do something to make a change so this type of situation would never happen again. That was when I did some research and learned of the many benefits of an employee telephone time clock.

I found a system that was error-proof and saved me so many headaches it was simply amazing. I set up the system with relative ease and found that when I had to send my employees on the road to work, it was very convenient for them to call and log into the system and call the same number again once the work day was completed. With an employee time clock, I never have to worry about time clock errors or overages anymore and the stress, time and money it has saved me are priceless.

When I use my computer, I can check in at anytime, 24 hours a day, 7 days a week. My employees have reported they have no trouble at all using the time clock system and rave about how easy it is to use the system. Gone are the days of worrying about not getting paid for time reporting inaccuracies, they clock in, work their day and simply clock out. The computer does everything else for them. I have not had any type of problems with the service and I can even check time card information from any computer, which makes it more convenient when I am working from home. I cannot stress enough all the various benefits I have experienced from using a time attendance tracking time clock on my computer.

A Phone Time Clock is something I recommend completely for anyone who owns a business and has traveling employees. I wish I had checked into the system long ago and not wasted time trying to do all the work by hand manually. You will completely agree that when you have a computerized time tracking system for your employees, the benefits and costs are well worth the investment. Time is money, whether in life or business and with time tracking software you never have to worry about the minute details of accurate reporting again. Check it out for yourself and you are sure to agree.

Time Is Money

2009-05-25T19:55:00.001-07:00

You've heard us mention before how beneficial telephone time cards can be for the management of remote employees. We've decided to reiterate some of those points in an effort to help you better succeed in your own field. Success is in invaluable commodity in an economic world gone mad, so consider telephone time cards as a way to keep your own head above water.

One of the best ways to ensure that your offsite employees maintain a certain level of professionalism is to require them to keep track of the time they spend on the job. Unfortunately, this process can be a bit of pain for off-site managers. Telephone time clocks are an excellent choice for employers who are not on site. Without physically being available to monitor time or to collect time sheets, issues with employees may go unnoticed for a month at a time, making it harder to address the problem. With the telephone time system, employers have instant access to time sheets, making addressing employee issues quick and efficient without wasting weeks.

Chronotek has developed a phone in time management program. If you’re struggling to keep track of your off-site employees, phone in time sheets may be just the ticket. Basically, your employees will dial a number when they arrive to work and dial again when they leave, thus allowing you complete access to an accurate and computerized database of your employee’s time management records. What could be easier?

Time is a valuable commodity and now more than ever, employers need to do whatever possible to save time and money. A Phone Time Clock is an excellent way to save time and money for your business, and time is money. A good manager is aware of these factors and will do everything in his or her power to ensure that effeciency is in the forefront of operations. One of our favorite quotes is: “If you don’t know where you’re going, you’ll probably end up somewhere else.” As a manager, this should ring hard and true.

Being an off-site manager means being tough, goal driven, but also fair and organized. Consider phone in time cards in order to improve accountability and organization in your off site and remote employees. From this point on you can take comfort in the fact that you know for sure rather you have an employee that is working the required hours or if you have an employee with an attendance problem. Start using the telephone time clock for your employees today and stop worrying about their hours worked or their attendance.

Telephone Time Management

2009-05-17T13:19:00.000-07:00

Any industry that tracks actual time worked can use telephone time cards. It's accurate. Telephone timecards reduce uncontrolled overtime and there is no way to pad the time for the hourly employees. One of the biggest benefits of using telephone time cards is that it keeps profit in the budget.

If your company needs to track employees from remote sites, then this system will allow a licensed provider a caller ID that determines employee location from land-line calls. All kinds of time can be tracked with a system like this, allowing the company to know employees are at the jobsite. It can be used to track work time, sales calls, student hours, and much more.

Telephone time cards are an excellent solution for business that has seasonal employees working only part of the time. Often these systems are a pay-per-use system. The business only pays for the months they use the service. Best of all, there are no start-up fees and no hidden charges.

Companies needing to improve supervisor and employee communication will find great value in the use of telephone time cards. Supervisors can leave voice messages for employees with integrated voicemail. The employees must listen to the message at the next check in or out.

Managers need to know their jobs are covered. The telephone time cards system can send supervisors’ text message alerts when employees don't show up to scheduled jobs. Also, when an employees clock in or out, the manager will know where ever their location is.

In business every second counts. Time is valuable period when linked to payroll and production. With the telephone card system linked to a website designed to minimize the time spent on payroll tasks and accounting, the business will save money.

The telephone card system works by giving supervisors or managers an administration account that is web based. Any computer on the internet will work for tracking purposes. At the click of a button, status of employees can be checked night or day. Supervisors can check to see who is clocked in, where and when they arrived to work and other information quickly.

Employees are required to call a toll free number in order to clock in or out. You monitor the timecard date from you computer and your remote location. It will give the manger eyes in the field. With eyes in the field, management has a much better idea of how to run the business.

Tips for Successful Remote Management

2009-04-23T19:33:00.001-07:00

With such an increase in technology and the advancement of telecommunications, it is becoming more prevalent for businesses to maintain multiple locations and to have management staff in a central locale with teams elsewhere. Though this system can be very helpful for many businesses, it does bring along with it some obvious problems. Many managers will say that managing a team from a remote location can be more challenging than any other situation. Since the manager is not physically on-site, situations where employees take advantage of the system can happen easily. Also, the manager loses valuable face to face time that often brings a team together as a stronger work force. There are great hurdles to managing a team remotely, but with a few specific steps, the system can be a great success.

The most important step is to hire the right people. If a manager chooses carefully who to put in their team, they will have a better chance of building a strong working group. It a good idea to hire employees who have a proven track record with the ability to self-manage. Employees who are dependable and trustworthy will work much better in a remote management situation. So, if the manager starts off with a great team, the whole situation will go more smoothly and with less stress.

Another good idea is to invest in tools to make remote management much easier. This would include equipment for video conferencing, instant messaging programs, webcams, and other bits of technology that will help immensely. By having such tools, a manager still has the ability to obtain face time with their employees. It always is a good idea to have time when the employees actually see their manager and vice-versa. And, implementing a system where employees can have one on one private conversation with their manager can prove invaluable. There are times when an employee, for one reason or another needs to speak with their manager alone and they need to be able to have access to equipment to do so.

Since the manager cannot be on location with their employees, they should take more time considering the work their employees do as opposed to how the employee actually does the work. Output is far more important anyway, and a manager who is not physically on-site can only judge their employees work by the work that they produce

Why Should You Choose Telephone Time Cards For Remote Employees?

2009-04-22T12:14:00.001-07:00

If you manage a firm that hires off-site employees, you’ve probably spent some time wondering what you can do to make sure they maintain an adequate level of productivity and success, and that their work ethics don’t falter. As an offsite employee manager, you must communicate clearly what expectations you require of your remote workers, not only with this include key milestones, but deadlines and time management as well.

One of the best ways to ensure that your offsite employees maintain a certain level of professionalism is to require them to keep track of the time they spend on the job. Unfortunately, this process can be a bit of pain for off-site managers. A company called Chronotek has developed a great phone-in time management program.

With the use of a telephone time clock you will find that keeping track of your employees' actual working time a breeze. It is a simple process that takes the stress of time worked and attendance tracking to a whole new level where you can throw away the old-fashioned way and keep track of your employees via phone time clock.

As we’ve mentioned before, leading professionals in the area of remote employment agree that certain standards and milestones should be observed in remote employees, stating, “the milestones should be firm and short term to ensure that work is acceptable, timely and coordinated with on-site employees. Feedback on progress should be specific, measurable, timely and action-oriented. Above all, your remote workers should feel that they can easily seek out a supervisor for advice, counsel and input.”

Being an off-site manager means being tough, goal driven, but also fair and organized. To ensure accountability, managers must make sure that goals are clearly stated and put into writing. This will guarantee agreement among all people involved. One well known statement comes to mind: “If you don’t know where you’re going, you’ll probably end up somewhere else.”

Consider phone in time cards in order to improve accountability and organization in your off site and remote employees. We can guarantee that you’ll be impressed by the ease of use and the accountability provided by the process. With the telephone time system, employers have instant access to time sheets, making addressing all employee issues quick and efficient while ensuring employment accountability and improving employee performance and output – what manager could ask for more?

A Time Clock for Any Distance

2009-03-26T19:16:00.000-07:00

Imagine a world where you could actually live in a different city or state then the employees who work for you and still be able to manage their time and the days they miss from their jobs. A world where the question of whether the time submitted was the actual time they showed up for work or whether they had a friend clock them in but then showed up later is answered. Perhaps you have run into the problem of employees leaving their job for longer periods of time than what you allow them.

The days of questioning whether your employees actually worked the correct time or the days of having to rely on the mail or computer to submit the time for each employee are behind you. You can rest assured no matter what the distance is that you are relying on a system that is dependable as well as accurate when you have the assistance of the telephone time clock system in your work place. Your employees can enjoy the simple life of using the telephone time clock to keep the accurate time they work so the questions of being paid for the correct hours they work are behind them as well as the stress of their time worked being submitted in time for payroll.

A whole new world of freedom awaits you and the best part is it is just a few clicks away. Enjoy the experience of working with knowledgeable sales individuals as well as technicians when you purchase your telephone time clock system. Your questions and concerns will be answered immediately as well as the friendly service that you will find when you have questions on getting started with your dependable telephone time clock. For an affordable price you can find the freedom you desire when you own your own business and employee individuals that reside in another city or state no matter what the distance. You no longer have to limit yourself to hiring employees that live within a certain distance from your or your business with the reputable assistance you will find by using the telephone time clock in your business.

Do away with the stack after stack of useless paper from your past system of keeping track of your employees time and make room for expansion in you self owned business when you cut back on cost with the assistance you will find with the telephone time clock. Open the door to financial growth with the cost effective and time saving dependable time clock.

Keeping Accurate Time is Important

2009-02-11T11:32:00.000-08:00

Most businesses today have a time clock system in practice, whether it is a manual time clock, a computer time clock or a punch clock. Employers must have an accurate way for their employees to record their time periods worked and when it comes to time. If an employee time card is reported inaccurately the results can be costly to the employer. Have you, as an employer ever considered a Telephone Time Clock?

There are many clear advantages when it comes to monitoring your employees and making sure the time they record on time cards is done properly. It saves you time and money to have an error-free system in place. This way there can be no question marks as to what hours are worked and if in fact your employee is being forthcoming. A Phone Time Clock takes the wonder and worry out of all of it, and with a simple phone call twice a day, everything is recorded neatly and at your access at any time. What could be better than that?

Every employer wants to believe their employees are being honest and truthful, but occasionally as unfortunate as it is, some employees may try to forge information in an inaccurate method to get more money. This can create real problems, especially when your employee may be working from an out-of-town location. If you want to be reassured your employee is recording and reporting in an accurate manner, then you need to invest in a Phone Time Clock system.

If your company needs to improve supervisor and employee communications, an Employee Time Clock will do just that. A supervisor can leave a message for any employee or a group of employees and rest assured that everyone receives the message, because the system requires the employees to listen to the messages at check in and checkout times.

No more miscommunications, no more missed calls, no more time card collections, no more payroll inaccuracies, no more having to track down employees, the Telephone Time Clock System does all of this for you, included in your service. The benefits far outweigh the risks and for employers who do not have the time or resources to track down employees, the system is a huge help. Saving time and money is extremely important to the success of any business and with a time tracking system, all of your problems can be solved effortlessly and easily.